Job Description

Office Manager

Department: Office Administration

Employment Type: Full Time

Location: Abilene

Reporting To: Mollie Levar

Key Responsibilities

• Serve and the main point of contact to ensure proficient and smooth day to day office operations.
• Manage the upkeep and set up of the office, from purchasing and setting up.
• Support new hire onboarding; Workspace set-up, day one tour, and ongoing employee support.
• Supply ordering and maintaining accurate inventory levels for home base office and other offices as applicable.
• Support office moves for assigned office and around the area, where needed.
• Interface with vendors. Seek quotes and cost on needed projects for the office.
• Support office activities and ensure efficient workflow throughout the office.
• Maintain organized project management and clerical tasks as needed.
• Assist with scheduling appointments and managing calendars for supervisor, and specific calendaring for legal teams and clients.
• Take simple execution work off supervisor as delegated.
• Provide excellent customer service by addressing client inquiries and concerns promptly.
• Utilize Google Suite for document management, communication, and collaboration.
• Support other office as applicable.
• Other duties as needed.

Skills, Knowledge and Expertise

• 2+ years pf proven experience as an office manager, administrator or in a similar administrative role.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette and communication skills, both verbal and written.
• Familiarity with Google Suite applications is preferred. To include calendaring appointments between clients, Legal team and other internal partners.
• Proficient administrative skills with attention to detail in all tasks.
• Proficient computer literacy with in office software.

Benefits

• 401K - with matching up to 5%!
• Medical Insurance
• Dental insurance
• Health insurance
• Vision insurance
• Voluntary Term Life Insurance
• Long & Short Term Disability Insurance
• Paid Time Off
• Business casual work environment