Job Description

We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

This role will be managing the office and not direct reports.

Full time role

Compensation: $25.00 /hour; direct experience highly considered.

Address: 9610 Waples St. San Diego, CA 92121

Qualifications

• Greet all walk ins

• Responsible for ensuring front desk is staffed M-F 8:00 – 4:30

• Process incoming and outgoing mail daily

• Process checks/keep check log

• Check stockkeep inventory for kitchen supplies

• Check stockkeep inventory for office supplies

• Order office and kitchen supplies as needed

• Organization of mail/supply room

• Organization of kitchen/lounge

• Maintain inventory of storage boxes

• Processing and tracking of ARC applications

• Processing and tracking of key/fob/parking pass distribution

• Scan violation responses to shared mailbox

• Scan insurance mail to shared mailbox

• Maintain meeting room calendars

• Maintain company calendar

• Maintain board meeting calendar

• Daily WorkVivo posting for out of office/announcements

• Handle TownSq requests for assigned clients

• New homeowner welcome packets

• Return mail processing per WDO policy

• Produce slide deck for monthly staff meeting

• Branch event planning (Vendor Fair, Appreciation events, etc.)

• Branch point of contact for annual Associa Cares golf tournament

• Special projects, as assigned by executive team

• Branch social media postings

• Schedule front desk coverage monthly calendar

• Work with VP to schedule vendor meet & greets
• Other tasks as needed