MKTG Sports + Entertainment is looking for an Office Manager to support our Charlotte Office.  The Office Manager must have the ability to work in close partnership with other members of the organization as well as independently on projects, from conception to completion. Must work well under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion. The ideal candidate will have the ability to exercise sound judgement on behalf of the Charlotte Office with a variety of situations as necessary andappropriate

The purpose of this role is to provide administrative andoperationssupport for the Charlotte Office, managing a variety of tasks to ensure seamless support and contribute to the effective day-to-day running of the organization. 

Key Responsibilities

Administrative: 

• Oversee office supplies/materials and inventory management

• Prepare regularexpenseand office budget reports

• Distribute and store correspondence (letters/packages/emails)

• Manage front desk operationalfunction

• Maintains relationships and serves as liaison with key facilities and administration contacts including landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors,etc.Act as the main point of contact with building managementAddresses office maintenance issuesin a timely mannerand conducts space auditsfrequentlyto escalate any reoccurring issues

• Maintain a reliable,secureand compliant site, including office organization, functionality, appearance,cleanlinessand securityKeep allcommon areas(kitchen, lounge, meeting rooms, etc.) tidy and organized

• Communicate effectively and appropriately with all employees and vendors

• Partner with HR on compliance (legal postings, policy adherence, safety) and new employee onboardingSet up new hire workstations

• Coordinate and oversee corporate office operations whichincludesfunctions such as conference room management, reception, client experience, and other office services

• Overseesprovision of office security cards

Operations:

• Maintain constant communication withUSExecutive Team, staff, and vendors to ensure proper and smooth operationsinthe Charlotte Office

• Partner with cross-functional anddentsuInternational central teams to improve company tools and systems and find efficiencies

• Work closely with Charlotte Office Leadership, and HR as needed, on any internal projects and initiatives, especially those affecting Charlotte Office employees.

• Facilitate all internal moves, adds, changes and furniture requests, ensuring that all policy and budget parameters are met

• Independently and collaboratively plan and execute office events, employee engagement programs and community outreach initiatives that strengthen workplace culture and enhancethe employeeexperience.

• standardoperatingprocedures and new processes related to the office andprovidesthe support necessary to ensure consistently high-quality services

• Partner with client teams to coordinate offsite storage as needed.

• Other duties as assigned

Qualifications

This position requires an individual thathas the ability toprioritize while thriving in a team-based, fast-pacedand detail-oriented environment. This individual should have 3+ years of relevant office management experience.Th eposition is in-office Monday through Friday from 8:30 AM to 5:30 PM You are expected to work on-site at our Charlotte location during these designated businesshoursDue diligence, efficiency, excellent organizationalskillsand confidentiality are expected.  A successful Office Manager is resourceful anddemonstratesthe initiative toparticipate inbeyond what isrequired

Key Attributes: 

• Self-starter, focused, self-motivatedand ambitious

• Problem solving abilities

• Good organizational skills

• Culturally aware

• Ability to build strong relationships

Dentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex , sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law.

Dentsu is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e-mail to ApplicantAccommodations@dentsu.com by clicking on the link to let us  know the nature of your accommodation request and your contact information. We are here to support you.