Job Description

Womble Bond Dickinson (US) LLP, an AmLaw 100 law firm, is seeking a proactive and detail-oriented Office Manager for its Nashville, Tennessee Office. This in-office role supports the Director of Administration and Office Managing Partner in overseeing daily office operations and ensuring smooth coordination across administrative functions. The Office Manager plays a key role in maintaining a productive and professional environment for attorneys, business professionals, and clients.

Key Responsibilities:

Operational Support & Compliance

• Uphold firm values of integrity, client service, and respect for the individual.
• Assist with implementing firm policies and risk management procedures.
• Support local practice management and strategic initiatives.

Administrative & Financial Coordination

• Monitor office expenses and assist with budget tracking.
• Maintain staffing schedules and coordinate workload distribution.
• Support billing and timekeeping processes in collaboration with Practice Management.
• Member of the Firm Travel Team, aligning travel with firm policies and serving as a liaison between travelers and Firm travel vendor.

Talent & Team Engagement

• Coordinate onboarding and training, as needed, for new hires.
• Assist with performance review logistics and employee engagement efforts.
• Help resolve day-to-day employee relations matters and promote a positive work culture.

Facilities & Technology

• Manage office equipment, supplies, and vendor relationships.
• Coordinate facility maintenance and workspace organization.
• Communicate technology needs and support IT implementation efforts.

Client Service & Local Presence

• Support client development activities and local events.
• Represent the firm professionally in local interactions and contribute to brand visibility.

Key Competencies:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Collaborative team player with a client-service mindset.
• Ability to handle sensitive situations with discretion and professionalism.
• Initiative-driven with a focus on continuous improvement.

Education and Experience:

• Bachelor’s degree preferred; associate degree or equivalent experience required.
• Minimum of 5 years of experience in office administration or operations, preferably in a law firm or professional services environment.
• Proficiency in Microsoft Office Suite and office management systems.