Job Description

We are seeking an experienced and proactive Office Manager to lead the administrative and operational functions of our office in Warsaw. This role is critical in creating an efficient, safe, and welcoming workplace environment. The ideal candidate will have a proven track record in office management, a strong understanding of local compliance standards, and a people-centric approach to operations and employee engagement.

Key Responsibilities

• Prepare workstations for new hires, coordinate with IT for hardware and system setup.
• Conduct office orientation, introducing new employees to facilities, protocols, and key staff members.
• Support HR in onboarding policy implementation, ensuring compliance and smooth employee integration.
• Monitor compliance with Polish health and safety regulations and maintain accurate records.
• Organize and lead regular safety drills and training sessions.
• Ensure implementation of health and safety policies and coordinate with cleaning staff to maintain a safe, hygienic workplace.
• Serve as the main contact for office maintenance, utilities, supplies, and equipment.
• Manage daily office operations and procedures for optimal efficiency.
• Oversee relationships with external vendors and service providers to ensure timely delivery of services and supplies.
• Maintain office supplies inventory, placing timely orders and managing restocking.
• Support and execute internal events and team-building initiatives.
• Drive employee well-being programs and foster a positive workplace culture.
• Manage partnerships for employee discounts and local benefit offerings.
• Coordinate logistics for CSR activities such as charity events or environmental programs.
• Collaborate with internal teams to encourage employee participation in CSR efforts.
• Plan and support office-based CSR projects to enhance the company’s community impact.
• Manage office-related insurances and ensure compliance with company policies.
• Handle office-related invoicing and coordinate with finance for accurate and timely payments.

Qualifications & Skills

• Minimum 3-5 years of experience in office, operations, or facilities management.
• Proven ability to manage multiple responsibilities in a fast-paced environment.
• Strong organizational and project management skills.
• Familiarity with Polish labor and health & safety laws is an advantage.
• Fluent in English
• Proficient in office tools and administrative platforms.
• Excellent communication and interpersonal skills.

What We Offer

• 20 / 26 days of vacation per year
• 6 days of sick leaves without document required
• Attractive office location and facilities
• Snacks in the Office
• Medical insurance for you and your partner
• Sports package
• Birthday, wedding, and newborn gifts
• Languages classes (partially paid by the Company)
• Career growth opportunities
• International corporate parties, great team-building events and activities

If you’re excited about building a great office atmosphere and being the heart of our Warsaw office, we’d love to hear from you!