Job Description

About us

Tom Wood is a Norwegian jewellery brand celebrated for its distinctive yet understated designs, rooted in Scandinavian simplicity and innovation. Founded by Mona Jensen in 2013, the brand reimagined the traditional signet ring, sparking its rapid rise in global popularity.

Today, Tom Wood is certified by the industry benchmark Responsible Jewellery Council, and a proud member of the Watch & Jewellery Initiative 2030. The brand is deeply committed to sustainability, crafting timeless jewellery with a strong focus on quality, transparency, and environmental responsibility.

Guided by a commitment to craftsmanship, innovation, and responsible practices, our global team of around 90 employees works across Oslo, Tokyo, Copenhagen, and Barcelona as we continue to grow internationally.

We are now seeking an Office Manager to join our team as we continue our growth.

As Office Manager at Tom Wood, you are responsible for the daily operations and overall workplace experience at our headquarters in Oslo. You ensure that the office runs efficiently, stays organised, and supports a productive and collaborative working environment for employees, visitors, and partners.

This is a highly operational and hands-on role with broad responsibility across office management, coordination, workplace services, and internal events. You will work across teams and external partners to create structure, solve problems, and maintain a high standard throughout the office environment.

The role suits someone who is proactive, organised, and service-minded. You enjoy taking ownership and creating an environment where people can do their best work.

You will play an important role in building and shaping the daily workplace experience at Tom Wood’s new 2400 sqm state-of-the-art headquarters in Grünerløkka, Oslo, opening in January 2027.

This role is a part of the Admin & Operations Department and reports to the People & Culture Director.

Key responsibilities

Workplace experience & coordination

• Welcome visitors, customers, and partners and ensure a professional and positive office experience.

• Coordinate meeting room readiness, refreshments, visitor logistics, and day-to-day workplace flow.

• Maintain high standards across shared spaces, meeting rooms, and common areas to ensure the office remains organised, functional, and representative at all times.

• Contribute to a positive, inclusive, and collaborative workplace environment.

Office operations

• Oversee daily office operations to ensure an efficient and well-functioning workplace environment.

• Coordinate office supplies, groceries, lunch arrangements, and workplace facilities.

• Manage purchasing of office equipment, supplies, and operational necessities in a structured and cost-conscious way.

• Manage relationships with building management, cleaning services, and external vendors to maintain high office standards across the headquarters.

• Support health, safety, and workplace compliance related to the office environment.

• Identify opportunities to improve office routines, processes, and operational efficiency as the company grows.

Coordination & internal support

• Support coordination across teams related to workplace operations, practical office needs, and internal activities.

• Coordinate internal events, social gatherings, and office-related activities.

• Manage incoming and outgoing mail, deliveries, and courier services.

• Support operational projects related to the office space, including workstation setup, signage, and workplace improvements.

• Handle ad hoc tasks and practical coordination needs that support the daily operations of the headquarters.

Background & experience

We believe the right person for this role is proactive, organised, and enjoys creating structure and supporting a positive workplace environment.

You may have experience from office management, reception, hospitality, retail, administration, customer service, or similar operational roles.

We believe you

• Are service-minded, solution-oriented, and comfortable handling many different tasks throughout the day.

• Take initiative and see what needs to be done.

• Are structured, dependable, and detail-oriented.

• Communicate clearly and professionally with both colleagues and external partners.

• Are proficient in utilizing essential workplace software, such as Google Workspace, Microsoft Office, Slack, or comparable platforms.

• Possess strong verbal and written communication skills in both English and Norwegian.

What we offer

• A key role in a globally recognised, design-driven company with ambitious growth plans

• Inspiring workspace in the Grünerløkka district of Oslo, Norway

• Competitive pension, health, and travel insurance packages

• Profit sharing program (bonus)

• Subsidised lunch, employee discount on Tom Wood products, and regular social events

If this role sounds like the right fit for you, please do not hesitate to submit your application.

Application deadline: June 20th.