Job Description

Office Manager

Department: Office Administration

Employment Type: Full Time

Location: Austin

Reporting To: Mollie Levar

Key Responsibilities

• Ensure proficient and smooth day to day office operations.
• Manage the upkeep and set up of the office, from purchasing and setting up equipment and supplies; and maintaining accurate inventory levels.
• Support office moves in and around the area.
• Interface with vendors.
• Support office activities and ensure efficient workflow throughout the office.
• Maintain organized filing systems and manage clerical tasks as needed.
• Assist with scheduling appointments for internal meetings for legal teams and clients.
• Take simple execution work off Legal Administrator as delegated.
• Provide excellent customer service by addressing client inquiries and concerns promptly.
• Utilize Google Suite for document management, communication, and collaboration.

Skills, Knowledge and Expertise

• 2+ years of proven experience as an office administrator or in a similar administrative role.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette and communication skills, both verbal and written.
• Familiarity with Google Suite applications is preferred. To include calendaring appointments between clients, Legal team and other internal partners, and supporting client relations as needed.
• Proficient administrative skills with attention to detail in all tasks.
• Proficient to expert computer literacy with in office software.
• Must be flexible to support both locations and travel between those locations.

Benefits

• Medical Insurance (company contribution)
• 401(k) matching up to 5%
• Dental insurance
• Health insurance
• Short/Long Term Life insurance
• Voluntary Term Life Insurance
• Vision insurance
• Paid time off!