Mai Placement

Office Manager

Mai Placement  •  $70k/yr  •  Brooklyn, NY (Onsite)  •  24 hours ago
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Job Description

Administrative Office Manager
Brooklyn, NY (On-Site)
$70,000

We are seeking a highly organized, proactive, and personable Administrative Office Manager to become the operational heartbeat of a busy real estate brokerage office.

This role is ideal for someone who thrives in a fast-paced environment, enjoys owning a space, and naturally takes initiative without needing constant direction. You will serve as the front-facing point of communication for the office while helping keep schedules, communication, listings, and day-to-day operations running smoothly.

The ideal candidate is warm yet assertive, highly detail-oriented, emotionally intuitive, and capable of juggling multiple moving pieces calmly and efficiently. This is a hands-on role for someone who genuinely enjoys keeping things organized, handled, and moving forward.

Requirements

  • Previous office administration, executive assistant, or office management experience
  • Strong multitasking and organizational abilities
  • Ability to work independently and take ownership of responsibilities
  • Excellent communication skills, both written and verbal
  • Comfortable handling phone calls, WhatsApp communication, scheduling, and follow-through
  • Highly responsive, detail-oriented, and proactive
  • Strong emotional intelligence and professionalism
  • Pleasant demeanor with the ability to act as a gatekeeper when needed
  • Comfortable in a busy, fast-moving office environment
  • Strong punctuality and reliability
  • Comfortable learning systems and following structured processes/training

Key Responsibilities

  • Serve as the front-facing administrative point person for the office
  • Answer and manage incoming calls, emails, WhatsApps, and general communication
  • Manage calendars, scheduling, confirmations, and appointment coordination
  • Coordinate property showings, open houses, and listing-related logistics
  • Assist with weekly office operations and administrative follow-through
  • Help ensure the office space remains organized, functional, and running smoothly
  • Communicate updates and recap information to the internal team
  • Act as a gatekeeper and help streamline communication for leadership
  • Identify tasks that need attention and proactively handle them without being asked
  • Support agents and internal staff with administrative coordination as needed

Email resumes to ahuva@maiplacement.com

Mai Placement

About Mai Placement

If you are:

🠊A candidate seeking your next great career opportunity

🠊A company seeking a skilled employee to boost your business’s growth

You know that it’s all about finding the right match.

And when you discover that doing it yourself takes time, money, and resources you can’t afford to invest just now, it’s time you met The Recruiting Experts.

We are MAI PLACEMENT:

Leaders in the recruiting industry, our expertise is in mid to executive-level positions. We match highly qualified candidates with open positions in the New York, New Jersey, & Florida regions, providing opportunities for growth & career advancement that well reflect their training, expertise, and valuable skill set.

With our deep understanding of the corporate world and our expert knowledge of human psychology & its effect on recruitment, we match skilled candidates with thriving companies, creating a mutually beneficial partnership that benefits all.

OUR PHILOSOPHY IS SIMPLE:

Ethical recruitment. Successful placement.

By keeping the best interests of all parties in mind, we’ve earned the trust and confidence of both employers and employees. And it’s a compliment we don’t take lightly.

THE MAI PLACEMENT BENEFIT:

💥Extensive corporate knowledge & industry expertise

💥Deep understanding of human nature & psychology

💥Reputation for honest interactions & ethical recruiting

We pride ourselves on the hands-on corporate experience that gives us the insider knowledge required to fill mid to executive-level positions quickly, efficiently, and successfully. And we’re prouder yet of the personalized, dedicated service we provide to all of our clients.

OUR COMMITMENT IS CLEAR:

🠊To help qualified candidates find jobs that match their abilities and skills.

🠊To help thriving companies find the talent they need to continue to grow.

Because when it’s a match, both parties are happy, and both sides benefit.

Looking to make your next career move? Seeking top-tier talent?

👉Visit MaiPlacement.com toda

Industry
HR & Recruiting
Company Size
1-10 employees
Headquarters
Brooklyn, NY
Year Founded
Unknown
Website
maiplacement.com
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