Job Description

Office Manager – Boca Raton, FL

The Office Manager plays a critical role in ensuring the efficiency and organization of the boutique law firm’s daily operations. This individual will manage administrative processes, oversee office logistics, assist with HR and billing functions, and support attorneys and paralegals in delivering outstanding client service.

Responsibilities:

Oversee all office operations, including scheduling, supply management, and vendor coordination.
Manage incoming and outgoing correspondence, including phone calls, mail, and email inquiries.
Coordinate onboarding, payroll, and HR documentation for staff and attorneys.
Assist with client intake, billing coordination, and expense tracking.
Maintain records, files, and confidential information with accuracy and discretion.
Support partners and attorneys with administrative tasks, travel arrangements, and calendar management.
Oversee IT and facilities needs, liaising with service providers as necessary.
Help plan firm events, meetings, and client functions.
Ensure compliance with office policies, procedures, and best practices.

Qualifications:

Bachelor’s degree preferred; equivalent experience accepted.
3–5 years of office administration or legal operations experience (law firm experience strongly preferred).
Strong organizational and multitasking skills with a proactive, solution-oriented mindset.
Familiarity with legal billing, case management, or document management software.
Excellent communication and interpersonal skills.
Proven ability to maintain confidentiality and handle sensitive information.
Proficiency with Microsoft Office Suite and QuickBooks.

About JRG Partners, LLC.

JRG Partners, for decades has evolved to become one of the Leading Global Contingent and Retained Executive Search Firms, with our Corporate Headquarters located in Palm Beach Florida. Our primary purpose is to bridge the talent gap by connecting confidential executive level professionals with the right organizations and that next challenging leadership opportunities. Our story is truly unique, in that we are an evolvement of two companies that strategically aligned and have merged to create what is now known as JRG Partners Executive Search. One of our founding companies was a cutting-edge B2B Executive Level Full Service Digital Data company which aggregates and compiles professional business data models for all executives, across all industries at the executive and C-Suite Level. The second company was a highly recognized, established Retained Executive Recruitment Firm specializing in the following practice areas: Manufacturing, Food Beverage, CPG, Medical Device, Aerospace, Automotive, Robotics, AI, Biotech, Ag-Tech, Engineering, In-House Legal Counsel. Leveraging the power of both entities has given JRG Partners a strategic advantage and strong market position within the executive retained search space that allows for us to continuously strive for excellence and success with our clients.

Our data driven model has ensured that our Executive Retained Search Consultants are true subject matter experts within their respective channels and possess first-hand knowledge of the Financial Services Emerging Markets. They are also well versed with the challenges that confront professional executive teams in this rapidly transforming financial services sector. Our teams are also equipped with the right technological advantages, data points, and tools to help Transform the Traditional Retained Recruitment Industry Mindsets.

Industry

HR & Recruiting

Company Size

11-50 employees

Headquarters

Boca Raton, FL

Year Founded

2010

Website

jrgpartners.com

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