Job Description
Acuren is currently recruiting for an Office Manager for a full time position at our Houston, TX (Galleria) location.
Responsibilities
Office Operations & FacilitiesOpen/close the office dailyCoordinate office layout, seating assignments, and workspace moves, with approvalManage office maintenance: HVAC, plumbing, electrical, janitorial, pest controlServe as primary contact for landlord/building managementSolicit, Track and resolve facilities issues (tickets, repairs, follow-ups)Oversee office security systems (badges, access control, cameras if applicable)Maintain conference rooms, common areas, kitchen, and storage spaces for tidiness and cleanlinessEmpty/fill dishwasher on a daily basis
Vendor/Contract ManagementSource, onboard, and manage vendors (cleaning, catering, office supplies, etc.)Negotiate contracts and pricing where appropriateTrack renewals, service levels, and vendor performanceApprove invoices and coordinate with finance for paymentEnsure vendors meet compliance, insurance, and safety requirementsTrack and manage office-related expenses and identify cost-saving opportunities
Office Supplies and InventoryOrder and restock office supplies, including printer paper, kitchen items, and equipment, emergency equipment, etc.)Manage inventory levels and storage organizationTrack usage trends to control costs and avoid shortagesReport out spend to CFO on a monthly basisMaintain equipment (printers, copiers, coffee machines, etc.)
Office CultureBe the “face” of TIC Solutions, greet everyone with a smile and a helloMaintain a welcoming, organized, and professional environmentPlan and coordinate office events (team lunches, celebrations, holidays, post flyers)Manage onboarding logistics for new team members (desk setup, supplies, welcome materials)Support employee engagement initiatives and in-office experience (including decorating for holidays)Handle day-to-day employee requests related to the office
Admin SupportManage incoming/outgoing mail, packages, and deliveries dailyPlan and set-up for meetings where snacks, drinks, and meals are required, obtaining approvals if additional spend is requiredEnsure meeting rooms are equipped and functioning (AV, Zoom setups), escalate to IT if necessaryAssist with travel arrangements for GC or CHRO, as needed
Special ProjectsEvent planning beyond office-level (large company events, conferences), infrequent but likelyRequirements
- Minimum 2 to 4 years of management experience
- Associates degree or higher in Business or related field; desired but not required
- Proficient with MS Office: Word, Excel, PowerPoint
- Ability to meet stringent deadlines
- Self-starter, enthusiastic, and cooperative attitude
- Ability to maintain focus on multiple projects
- Ability to self-direct to accomplish the work of the office.
- Strong interpersonal, communication, and team-oriented skills.
- Ability to work in a fast-paced office environment
- Highly detail oriented with exceptional planning and organization skills
- Strong problem analysis and problem resolution skills
- Highly adaptable with ability to work in a fast-paced office environment
Benefits
- Competitive Salary
- Medical, dental, vision, and supplemental insurance
- 401K Plan
- Paid Holidays
- Paid Time Off
Working Conditions
Working Conditions:
- Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
- Sitting for extended periods of time
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.
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