Job Description

We are looking for an Office Manager to join our team in our office. In this role, you will ensure smooth daily operations, maintain a comfortable work environment, and support our employees and visitors.

At Sigma Software, we value order, efficiency, and a friendly atmosphere. You will be responsible for keeping the office running seamlessly and assisting with administrative tasks.

Why join us? You will work in a modern office with a supportive team and have the opportunity to contribute to our workplace culture.

• Organize office layout and order stationery and equipment
• Maintain office condition and arrange necessary repairs
• Organize office operations and procedures
• Schedule meetings and appointments
• Partner with HR to update and maintain office policies
• Ensure all items are invoiced and paid on time
• Manage contracts and price negotiations with vendors and service providers
• Manage office budget and ensure accurate reporting
• Provide general support to visitors
• Assist in onboarding process for new hires
• Address employees’ queries regarding office management issues
• Liaise with facility management vendors including cleaning, catering, and security services
• Plan in-house or off-site activities such as parties, celebrations, and conferences
• Coordinate travel arrangements for colleagues and clients
• Provide reports on travel expenses and recommendations for cost reduction
• Maintain database of frequent travelers and preferred suppliers
• Perform other duties as assigned

Qualifications

• At least 2 years of relevant experience
• Proven experience as Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office administration responsibilities, systems, and procedures
• Proficiency in MS Office (Excel, Outlook)
• Excellent time management skills and ability to prioritize tasks
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Creative mindset with ability to suggest improvements
• Strong Intermediate English level