Job Description

Are you a logistical mastermind ready to streamline and enhance office operations?

Do you thrive in creating efficient systems that support a growing team?

Can you handle HR responsibilities with accuracy and tact, ensuring smooth operations and employee satisfaction?

Are you passionate about refining processes to enable leadership to focus on strategic goals?

Final question: When faced with a challenge, do you get excited or run away?

** IMPORTANT: TO APPLY **

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To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.

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Heil Law Firm, located in the heart of Texas, is a leader in the field of personal injury law. With offices in Corpus Christi and Houston, our firm is committed to advocating for the rights of those impacted by accidents and providing them with the justice they deserve. Our focus areas include car, truck, and motorcycle accidents, slips and falls, and commercial vehicle incidents, with each case approached with dedication and compassion.

Founded by Robert J. Heil, a dedicated attorney with a history of achieving significant settlements for clients, the firm embodies a mission to give back to the community by sharing victories with those in need. Our team is recognized for its professionalism and commitment to not only legal success but also making a substantial impact in the communities we serve. With a client-oriented approach, we ensure that justice is not just an end but a means to contribute to societal well-being.

The Office Manager role is a pivotal position at Heil Law Firm, designed to ensure the smooth and efficient operation of our Houston office. As the firm continues to expand, this role will support both the operational and human resource functions, allowing leadership to focus on strategic initiatives. The individual will be instrumental in maintaining a productive work environment, handling HR tasks, and supporting the office's growing needs. This role is essential for enhancing team performance and operational effectiveness.

What you’ll do:

• HR & Employee Relations: Handle employee issues and serve as the escalation point for HR matters, supporting managers and maintaining a positive work environment.
• Payroll & PTO Management: Oversee payroll processes and manage PTO, ensuring accuracy and timely coverage to support employee needs.
• Office Operations: Take charge of office supplies, vendor management, and logistics to keep the office running smoothly and efficiently.
• Internal Support Function: Provide support to department leaders to ensure operational alignment and effective collaboration across teams.
• Build Structure: Implement HR processes and office systems to foster a scalable and organized work environment.

What we’re looking for:

• Office Management or HR Experience: Must have a proven track record in office management or human resources with experience supporting 15–30+ employees.
• Operational Competence: Comfortable handling various aspects of office operations and people management.
• Preferred Skills: HR experience, particularly in payroll processing, and previous experience in a law firm or professional services environment.
• Traits: Highly organized, proactive, strong execution skills, and people-savvy. Able to manage and improve processes independently.
• Problem-Solving: Ability to handle HR escalations and operational challenges with strategic thinking and decisiveness.

Why you should work here:

• Empowering Environment: Work in a firm that values autonomy, encourages growth, and nurtures proactive problem-solving.
• Direct Leadership Interaction: Engage directly with firm leadership, including Jessica, to influence operational decisions and contribute to strategic goals.
• Community Impact: Be a part of a firm with a strong commitment to societal well-being and community support.
• Growth Opportunities: Opportunity to build and restructure departments to optimize efficiency and effectiveness within the legal industry.

Additional perks:

• Comprehensive Health Insurance: Access to medical, dental, and vision plans to support your health and well-being.
• Retirement Plans: Participate in a 401(k) program with competitive employer contributions.
• Paid Time Off (PTO): Generous PTO policies to support work-life balance and personal pursuits.
• Employee Benefits Package: Inclusive of life insurance, disability coverage, and professional development opportunities.

This is an exciting opportunity for an experienced office manager who is eager to take on a dynamic role in a fast-growing firm. If you're ready to bring structure, efficiency, and support to Heil Law Firm and make a meaningful impact, we invite you to apply and become a crucial part of our team. Join us in our mission to deliver exceptional service and justice to our clients.