Job Description

Why apply ?

🌍 Join a reputable boutique firm where your role truly matters

💡 Take ownership of a wide scope and real responsibilities

💬 Contributing to a professional and supportive workplace culture

About the offer

📝 Permanent contract

🏠 Location : Luxembourg

📲 Top 3 Key competencies :

• Excellent organisational and multitasking skills

• Strong communication abilities in French and English

• Autonomy, proactivity and reliability in a versatile role
  

About our client

Our client is a Luxembourg-based boutique firm operating in the liberal professions sector. With a tight-knit team, the firm is known for its high professional standards, strong client relationships and a working culture that values both rigour and collegiality.

Your missions

As Office Manager, you will be the operational backbone of the firm: a trusted right hand to the partners, playing a central role in administrative organisation, activity coordination and the day-to-day running of the office. In a small structure, no two days are the same: versatility, a strong sense of priorities and a proactive mindset will be your greatest assets.

You will work on :

• Full administrative management of the firm: correspondence, filing, contracts, invoicing and payment follow-up
  

• Diary management for the partners and coordination of meetings, travel and events

• Reception of clients and visitors, in both French and English

• Management of relationships with external service providers and suppliers (IT, facilities, supplies)

• Drafting and formatting of documents, presentations and internal notes

• Administrative support to partners on client files

• Contribution to the continuous improvement of internal tools and processes

• Basic HR administration: leave tracking, onboarding of new staff

This position is a great opportunity to

• A central, meaningful role within a human-scale firm where your contribution is visible and valued
  

• A professional, supportive and stable working environment with real responsibilities from day one
  

• A wide variety of tasks and a scope that can grow with your skills and commitment
  

Your ideal profile

• Previous experience as an Office Manager, Executive Assistant or similar role
  

• Fully bilingual in French and English, both written and spoken
  

• Excellent organisational skills, rigour and ability to manage multiple priorities simultaneously
  

• Impeccable discretion and confidentiality
  

• Comfortable in a versatile role within a small team, with a high degree of autonomy
  

• Proficiency in office tools (MS Office, Outlook); knowledge of practice management software is an asset
  

• Knowledge of a third language (Luxembourgish, German) is a plus
  

A candidate experience with Source Up, it’s …

• Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project

• Access to your test results to guide you to your best career choices

• Interview coaching session before the client meeting

• Consistent and fair recruitment process with respect, transparency and trust