Marcus Evans, founded in 1983, is a global leader in business intelligence and event marketing. With 49 offices across more than 20 countries, our Summits, Conferences, and Online Events connect C-level decision-makers from 98% of Fortune 1000 companies across industries like healthcare, legal, finance, energy, and more.
We’re seeking a highly organized, detail-oriented, and professional Office Manager to support our Montreal operations. This is a high-visibility position, serving as the operational backbone of our downtown office and providing ongoing support to our satellite offices in Laval and West Island.
This is an in-person role based in our Montreal office.
Key Responsibilities
1.Front Office & Office Operations
Serve as the first point of contact in the office; greet visitors and maintain a professional and welcoming front-desk experience.
Answer and direct incoming phone calls.
Coordinate incoming/outgoing mail and courier deliveries.
Maintain boardrooms, kitchen, and common areas to ensure cleanliness and organization.
Monitor and reorder office supplies and consumables (toner, coffee, etc.).
Track and process purchase orders for office needs; liaise with vendors as required.
2.Administrative & Financial Support
Track and report daily attendance across departments.
Generate and maintain sales KPIs and performance dashboards in collaboration with sales leadership.
Provide light accounts payable support and assist with monthly payroll coordination with the Payroll Manager.
Process conference contracts, credit card payments, and issue receipts/invoices; enter transactions in internal systems.
3.HR, Recruitment & Onboarding
Support hiring logistics including scheduling, orientation materials, and onboarding documentation.
Conduct new hire orientations and administer relevant HR paperwork and systems access (ADP, CRM, phones, email, etc.).
Act as local liaison for Global Learning & Quality (L&Q) initiatives, helping to coordinate training agendas and assist with execution.
Coordinate travel, hotel bookings, and meeting room logistics for onboarding and training sessions.
4.Cross-Office Support
Provide weekly operational support visits to Laval and West Island offices to ensure consistency in standards and issue resolution.
Qualifications
2+ years of experience in office administration or similar administrative roles.
Excellent communication skills in English; French is an asset.
Strong proficiency in Microsoft Office (Excel, Word, Outlook).
Comfortable with administrative software and systems (e.g., CRM, ADP, internal trackers).
High attention to detail, strong time management, and the ability to juggle multiple priorities.
Professional demeanor with strong interpersonal and customer service orientation.
Energetic, dependable, and able to work independently in a fast-paced environment.
Compensation & Benefits
Competitive salary range: C$45,000 – C$50,000.
Comprehensive benefits including health and dental coverage.
Supportive, collaborative office culture with access to international colleagues and leadership.
Opportunities for internal development and cross-functional learning.
Direct impact on operational efficiency and team success.
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.
#LI-Onsite
It's been more than 30 years since entrepreneur and Chairman of the Group, Marcus Evans, launched the first of his businesses. Today, the Group has grown into one of the world's leading business information companies, delivering intelligent and strategic information to forward-thinking Companies at more than 1000 events globally each year.
Our Portfolio
With this wealth of experience at our core, the marcus evans portfolio is now as diverse and successful as the people that help deliver it: marcus evans Summits, Conferences, Forums & Professional Training, The Hospitality Group (THG), The Artists Partnership, Linguarama and Ipswich Town Football Club.
Where and Who We Are
We're located in more than 60 countries worldwide and currently employ around 3,000 people. We've earned our place as a global leader in business intelligence, with our sophisticated lead qualification, face-to-face facilitation and process discipline.
Mission, Vision & Values
Our mission, vision and values are our constant; the backbone of our organization in its entirety. It's these principles that drive us as individuals and as a Company to help our clients succeed - every. single. day.
Why We Matter
We matter to business because we've remained contemporary. There continues to be a strategic place for us in the market; there's a relevancy to what we do for businesses globally. In a nutshell, we help clients achieve their strategic goals by providing market intelligence that’s nearly impossible to find alone, when time and resources are limited. We craft products that help clients drive their organisation’s growth in a more timely, and cost effective way. We listen to what our clients tell us, so we too continue to develop our capabilities for them. That's our secret. We listen and we act! We’re well known for the quality of our offerings.
