Job Description

Orca-AI is a rapidly growing startup, backed by leading VCs, on a mission to shape the future of the shipping industry through cutting-edge autonomous ship technology, and we’re looking for an Office Manager to join our team!

We're seeking a positive, proactive, highly organized, people-oriented, service-driven person, who loves being at the heart of things.

We offer a FUN, fast-paced environment and opportunity to work with a great team. In this position, you will take charge of office operations and administration, creating an organized, smooth-running, and positive environment, while actively contributing to employee experience and welfare.

Responsibilities:

• Manage and operate the office end-to-end, including day-to-day coordination with vendors and service providers (cleaning, maintenance, etc.), ensuring everything runs smoothly.
• Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
• Take ownership of a clean, organized, pleasant, and productive work environment
• Be the heart of the office and the go-to person for any administrative or operational matter across the company
• Manage office expenses, including handling invoices, processing supplier payments, issuing invoices to clients, and tracking collections
• Take ownership on weekly Happy Hours and other company events
• Provide operational support to the HR and Finance team when needed.

Requirements

• At least 3 years of experience in an administrative / service-oriented role - required
• A positive, proactive, and hands-on individual with a “can-do” attitude, strong execution skills, and a genuine interest in supporting employees and creating a great workplace experience.
• Highly organized and detail-oriented, with a focus on executing flawless processes
• Excellent communication skills in English, with strong interpersonal abilities and a team-oriented mindset
• Ability to work independently and manage time effectively in a fast-paced environment
• Available to work 5 days a week from our Tel Aviv office.