Job Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

About the role

We’re looking for a part-time Office Manager (20-30 hours per week) to support our team in Wiesbaden.

This role requires the confidence to undertake administrative tasks, coordinate office activities, events, and operations to ensure compliance with company policies, and provide colleagues with adequate support to work efficiently.

The ideal candidate will be competent at prioritising, showing initiative and working with little supervision. They will be self-motivated and trustworthy. We're looking for someone who is flexible in how they work each week, aligned with 20-30 hours.

This role will report to the Workplace Operations Lead based in Canada. We’re looking for someone who is naturally organised, personable, confident, with good communication skills and, most importantly, with a good sense of fun.

What you'll be doing

• Ensure the smooth running of the office on a day-to-day basis

• Liaise with staff, suppliers and clients

• Implement and maintain procedures/office administrative systems

• Coordinate meetings and any catering or refreshments

• Coordinate any office events and any catering or refreshments

• Keep track of office supplies and place orders when necessary

• Keep a detailed record of spend, overheads and anticipated costs for the office

• Manage agendas / appointments etc. for the team where needed

• Manage phone calls and correspondence (e-mail, letters, packages, etc.)

• Assist colleagues whenever necessary

• Help create an engaging office environment and drive initiatives that foster community and on-site collaboration

Qualifications

Essential

• Proven experience as an office administrator, office assistant or relevant role

• Familiarity with office management procedures and basic accounting principles

• Knowledge of Google Suite and office management software

• Self-starter, independent thinker - able to work autonomously

• Personable, helpful, professional, kind, and honest attitude

• Time management and personal organizational skills

• Comfortable working collaboratively, both face-to-face and through online tools such as Zoom, Microsoft Teams, Slack, etc.

• Strong organisational skills inter-personal skills.

Desirable

• English as a spoken and written language

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At Adaptavist, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.

Drop us your application, we’d love to hear from you!

What to expect

We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Gleiche Chancen für alle

Bei The Adaptavist Group setzen wir uns dafür ein, eine vielfältige und inklusive Gemeinschaft zu fördern. Wir sind überzeugt, dass Vielfalt sowohl die Entwicklung unserer innovativen Produkte als auch die Bereitstellung maßgeschneiderter Lösungen für unsere globalen Kunden stärkt und unsere besondere Unternehmenskultur prägt.

Wir schätzen Vielfalt und begrüßen alle Bewerbungen – unabhängig von Alter, Behinderung, ethnischer Herkunft, sexueller Orientierung, Religion oder Weltanschauung, Geschlecht, Schwangerschaft oder Mutterschaft sowie Familienstand.

Hinweis zu Bewerbungsbetrug

Uns sind Betrugsversuche im Zusammenhang mit Bewerbungen bekannt, bei denen Einzelpersonen oder Organisationen fälschlicherweise behaupten, uns zu vertreten. Wir nehmen das sehr ernst und verpflichten uns, dich während des gesamten Bewerbungsprozesses zu schützen.

Wir werden dich zu keinem Zeitpunkt im Bewerbungsprozess – einschließlich Bewerbung, Vorstellungsgesprächen, Onboarding oder der Bereitstellung von Arbeitsmitteln – um Zahlungen, Gebühren oder finanzielle Verpflichtungen bitten.

Die meisten unserer Mitteilungen im Bewerbungsprozess erfolgen über unser System SmartRecruiters und können von Adressen wie @SmartRecruiterscom stammen. Alle E-Mails sind mit „The Talent Team @ The Adaptavist Group“ signiert.

Wenn du dir unsicher bist, ob eine Nachricht oder ein Stellenangebot echt ist, prüfe dies bitte über unsere offiziellen Karriereseiten, bevor du darauf reagierst.