Job Description

Position Summary

The Office & Executive Coordinator is responsible for ensuring the smooth day-to-day operation of the Los Angeles office while providing administrative, organizational, and logistical support to senior leadership. This role serves as a key point of contact for employees, visitors, vendors, and executives, helping maintain an efficient, professional, and welcoming work environment.

Key Responsibilities

Office Operations & Administration

• Serve as a point of contact for visitors, employees, and vendors.
• Cover reception as needed.
• Schedule and coordinate meeting rooms.
• Oversee day-to-day office operations to ensure smooth functioning.
• Order, stock, and track office supplies, snacks, and equipment.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Ensure office equipment is maintained and in good working order.
• Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
• Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
• Help foster a positive, inclusive, and well-organized office environment.

Executive Support

• Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
• Assist with special projects and executive initiatives.
• Support confidential and sensitive matters with professionalism and discretion.

Qualifications

• Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
• Experience supporting senior leaders in a fast-paced environment.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Skills & Attributes

• Strong interpersonal and relationship-building skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize competing demands and work under pressure.
• Proactive, resourceful, and solutions-oriented.
• Team player with a positive and service-oriented attitude.
• Ability to anticipate needs and take initiative.
• Flexible and adaptable in a dynamic environment.

The base salary range for this full-time position is $40,000 to $50,000 USD. DNEG salary ranges are determined by function, department, level and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.