We are seeking a dedicated and detail-oriented Office and Executive Assistant to oversee the operations of our Milpitas Office and provide executive administrative support. This role is pivotal in maintaining the efficiency and culture of our new Bay Area office in Milpitas, CA. You’ll ensure the office runs smoothly, serve as a key point of contact for visitors and staff, and provide administrative support with calendar management, meeting preparation, and day-to-day executive logistics. This is a fully onsite role requiring a consistent presence in the office Monday through Friday.
Executive Administrative Support (approx. 50%)
Manage complex calendars, prioritize scheduling requests, and coordinate meetings, including internal and external customer/partner meetings.
Arrange travel logistics, prepare itineraries, and process expense reports.
Draft and prepare correspondence, presentations, reports, and meeting materials.
Handle sensitive information with the utmost confidentiality and discretion.
Track follow-ups and ensure progress on key initiatives and action items.
Serve as a liaison between the executive and internal teams, clients, and partners
Office Management (approx. 50%)
Oversee day-to-day office operations and serve as the go-to person for all office needs.
Manage relationships with office vendors, maintenance services, IT, and building management.
Monitor and order office supplies, kitchen stock, and equipment as needed.
Coordinate onsite meetings, company events, and executive visits.
Ensure a safe, clean, and welcoming environment for employees and visitors.
Partner with HR and IT to support onboarding logistics for office based employees.
Implement process improvements to enhance office efficiency and employee experience.
Provide support for Corporate Social Responsibility (CSR) initiatives and organize employee engagement events.
3+ years of experience in office management, executive administration, or a similar role.
Previous experience supporting C-level executives in a fast-paced office setting.
Outstanding organizational and multitasking skills with strong attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and modern workplace tools.
Ability to handle confidential information with integrity and professionalism.
At Saviynt, we are pioneers in intelligent identity security solutions, dedicated to empowering enterprises to safeguard their digital environments. We aim to transform IGA by delivering innovative, cloud-first solutions that ensure security, compliance, & risk management across diverse IT landscapes, including multi-cloud, hybrid, & on-premises environments.
Our Values
Innovation: We continuously enhance our solutions to meet the evolving needs of the modern enterprise.
Customer Focus: Our customers are at the heart of everything we do. We strive to provide exceptional service & solutions that deliver real value.
Accountability: We take responsibility for our actions & deliver on our promises, ensuring excellence in every aspect of our work.
Collaboration: We believe in the power of working together & fostering an inclusive environment where ideas & innovation can flourish.
Integrity: We operate with the highest standards of ethics & transparency, building trust with our customers, partners, & team members.
Our Mission
Saviynt’s mission is to provide intelligent, cloud-first identity governance & access management solutions that enable organizations to achieve Zero-Trust security. We aim to simplify the complexity of identity security by providing deep visibility & seamless integration across all IT environments.
Our Goals
Enhance Security: We help organizations protect their most critical assets from cyber threats by leveraging advanced identity governance & access management solutions.
Ensure Compliance: Our solutions meet stringent regulatory requirements, helping organizations maintain compliance effortlessly.
Drive Efficiency: We enable organizations to streamline their identity management processes through automation & intelligent analytics, reducing costs & improving productivity.
Foster Innovation: We are committed to staying at the forefront of technology, continually evolving our solutions to meet the demands of the digital age.
