Job Description

Job Title : Office Executive

Department : HR & Admin

Reporting To : HR Manager

Location : Dubai

Short Brief on Role:

The Office Executive plays a crucial role in providing a positive first impression for visitors and callers. They are responsible for greeting and directing visitors, answering and transferring phone calls, and handling general administrative tasks. Additionally, Office Executive often provide essential support to the HR and admin department, assisting with organizing documents, scheduling interviews, managing office supplies, and helping with basic HR administrative functions. The Office Executive serves as an important point of contact for both internal and external inquiries, and their ability to support various departments is a valuable asset to the overall functioning of the organization. Strong communication and interpersonal skills, along with the ability to multitask and stay organized, are essential for success in this role.

Key Responsibilities:

• Greeting and directing visitors: Welcome guests, ascertain the nature of their visit, and direct them to the appropriate person or department.
• Answering and transferring calls: Manage inbound calls, transfer calls to the relevant individuals or departments, and take accurate messages when necessary.
• Administrative support: Assist with general administrative tasks such as data entry, filing, photocopying, and handling incoming and outgoing mail.
• Scheduling and coordinating: Manage appointment schedules, coordinate meeting room bookings, and assist with scheduling interviews or appointments as needed.
• Office maintenance: Ensure the front desk area is neat and organized, and assist with maintaining
• organizing documents, scheduling interviews, and managing office supplies office supplies and inventory.
• Assisting HR and admin: Provide support to the HR and admin departments with tasks such as.
• Communication: Act as a central point of contact for internal and external inquiries, and effectively communicate with various stakeholders.
• Company event support: Assist in organizing company events and exceptions as needed while ensuring smooth coordination and execution.
• Supporting Other Departments: Assist various departments with assigned tasks as needed, providing administrative support, and coordination as directed by department heads.

Expected Qualifications and Skills:

• Must be a UAE National with a family book.
• A Hight school degree in a relevant field (bachelor's degree is preferred)
• Proficient secretarial skills and extensive knowledge and experience with MS Office programs.