Job Description

• Location: Based in Vienna
• Language requirements: English, Geman (C1 Level). Any other european language is a plus.
• Experience requirements: 3-5 years of working experience as an office manager
• Employment type: no freelancing, all-in contract
• Work model: On-Site

🚀 Join fiskaly! Help Us Simplify Receipts for Millions

Millions of people interact with fiskaly every day, even if they don’t realize it. As a B2B company, we power the retail technology behind digital receipts and secure, legally compliant transactions. In Italy, we help retailers go fully digital and eliminate the need for hardware like fiscal printers to issue and manage receipts.

By making receipts tamper-proof through digital signatures, we help fight tax fraud. And with our paperless receipt solution, we offer consumers a modern alternative while helping merchants streamline their operations.

Sure, our solutions sound complex but our mission is simple: make receipts easy for everyone.

💼 The Role

You will turn our office into more than just a workplace, you’ll make it a hub of creativity and connection. Your role is a hybrid of operational excellence, cultural stewardship, and digital productivity. You don't just work hard; you work smart, leveraging technology to amplify your impact.

🛠️ What You’ll Do

1. Office Operations (Powered by Tech)

• The HQ Guardian: Manage daily operations at Mariahilfer Straße. From door access to coffee supply, you ensure the physical environment is flawless.
• Smart Vendor Management: You are the main point of contact for landlords and suppliers. You use AI tools to quickly summarize contracts, draft professional German correspondence, and compare vendor quotes efficiently.
• Onboarding Experience: Prepare desks and welcome kits for new "fiskalyers," ensuring a warm, organized start.
• Health & Safety: Ensure compliance with Austrian workplace safety regulations (Arbeitssicherheit) and act as the first responder for office needs.

2. Event Management & Culture

• Creative Planning: Plan legendary internal events (Fiskalypubs, Summer Parties, Offsites). You utilize Generative AI (e.g., ChatGPT, Midjourney) to brainstorm unique themes, create mood boards, and draft engaging internal invitations.
• External Touchpoints: Coordinate hackathons, meetups, and industry guest visits, ensuring the fiskaly brand shines.
• Travel & Logistics: Support international team members with travel bookings, using modern tools to streamline itineraries.

3. Administrative Wizardry

• Budgeting: Manage the office budget for supplies and events, using Excel/Notion AI features to track spending patterns and predict future needs.
• Inbox Zero: Handle incoming post and general inquiries, utilizing LLMs to draft rapid, polite, and accurate responses in both German and English.

👀 What You Bring

• Experience: 2+ years in Office Management, Event Planning, or Hospitality.
• AI & Tech Literacy: You are an early adopter You are comfortable prompting AI tools (like ChatGPT, Claude, or Notion AI) to speed up writing, translation, and ideation tasks. You are proficient in Slack, Google Workspace, and Jira/Confluence.
• Language Skills: You are fluent in German (essential for Austrian bureaucracy/vendors) and fluent in English (our company working language).
• The "Host" Mentality: You genuinely enjoy helping people and spot needs—like an empty water cooler—before anyone else does.
• Organizational Pro: You love lists, schedules, and clear processes. Multitasking energizes you rather than scares you.

✅ What We Offer

• A team that gives you space to grow, take ownership, and learn from trying
• 25 vacation days per year if you are based in Austria
• Flexible working hours and a hybrid work setup
• Budget for personal and professional development
• Hardware of your choice (Windows, Linux, or Mac)
• A company culture that values clarity, well-being, and good work over noise

✨ Why fiskaly?

We work on real problems that have impact, not vanity projects. Our team is pragmatic, direct, and focused on building solid tech for an industry that needs it. We care about how things work, not how they look on paper.

If that resonates, you’ll probably enjoy working here.