Job Description

Our client, a well-established financial services firm, is seeking a highly organized and dependable  Office Coordinator to support day-to-day office operations. This role is focused on facilities coordination, mailroom management, and reception backup, and is ideal for someone who enjoys being hands-on and ensuring the office runs smoothly behind the scenes.

This is a key support role within a collaborative, team-oriented environment. The ideal candidate is detail-oriented, proactive, and takes pride in maintaining a polished, well-functioning workplace. This role is fully in office, five days per week. RESPONSIBILITIES:
Facilities & Office Operations:

• Oversee day-to-day office operations, ensuring the space is organized, well-maintained, and running efficiently
• Coordinate with building management and vendors for maintenance requests, repairs, and general office needs
• Manage office supplies, inventory, and ordering to ensure consistent stocking
• Conduct regular walkthroughs to maintain workplace standards and identify any issues proactively

Mailroom & Logistics:

• Manage all incoming and outgoing mail, packages, and deliveries
• Coordinate shipping and courier services (FedEx, UPS, messenger services)
• Maintain organized mailroom processes and ensure timely distribution to employees
• Track and troubleshoot any delivery or shipping issues as needed

Reception & Front Desk Coverage:

• Provide backup reception support, including greeting guests and managing visitor check-in
• Maintain a professional and welcoming front-of-house experience
• Assist with conference room scheduling and set-up as needed

Additional Support:

• Assist with office moves, seating updates, and internal logistics
• Support light event coordination, including team lunches and internal meetings
• Partner with the broader administrative team to provide coverage and support as needed
• Take on ad hoc projects to support overall office operations

REQUIREMENTS:

• 2–5 years of experience in office coordination, facilities, mailroom, or administrative support
• Prior experience within financial services or a professional services environment preferred
• Strong organizational skills and attention to detail
• Service-oriented mindset with a focus on maintaining a high-quality office environment
• Ability to manage multiple responsibilities and prioritize effectively
• Professional communication skills and a positive, team-oriented attitude
• Proactive and reliable, with a strong sense of ownership
• Comfortable working onsite five days per week

HOURS:

• 8:30am–5:30pm; Monday through Friday

SALARY:

• Up to $75K base + bonus + strong benefits