Job Description

Job DetailsLevel: EntryJob Location: Corporate Headquarters - New York, NY 10016Salary Range: $25.00 - $25.00 HourlyRole Overview:
We are seeking a highly motivated and organized Office Coordinator & Executive Assistant to support the day-to-day operations of our New York office. This position is primarily focused on office management, maintaining an organized and productive workspace, and supporting overall business operations, helping to create a professional, welcoming, and well-functioning workplace.
In addition, this individual will provide executive and administrative support. The ideal candidate is resourceful, detail-oriented, and takes ownership of improving processes and keeping the office running seamlessly.
Key Responsibilities:
Office Management & Operations:
Own and manage all day-to-day office operations, including reception duties, guest experience, and general office upkeep
Maintain an organized, fully stocked, and functional workspace (supplies, kitchen, equipment, storage, etc.)
Responsible for managing budget and ordering supplies across our office and N.Y. and LA stores
Coordinate and manage logistics for all employee engagement events – weekly happy hours, catering for companywide meetings and catering planning and budget management during bi-annual store turnover
Managing mailroom operations: organization, incoming and outgoing mail and pick-ups
Serve as the primary point of contact for office related needs across teams
Organization of office including, storage spaces, filing cabinets, etc.; ensure office standards and expectations are being followed by office employees
Manage company travel – execute all bookings and logistics, own relationships with travel vendors, hotels, etc., ensuring adherence to budget and Company travel polices
Manage and track company reimbursables
Manage and track company clothing allowance
Executive & Administrative Support:
Provide comprehensive executive assistant support as needed, including travel bookings, transportation booking, expenses, reservations, errands, etc.
Coordinate buying schedule for buying team market visits
Support the merchandising team with seasonal brand books
AD Hoc Project support to leaders as needed during peak periods
Handle confidential information with professionalism and discretion
Requirements:
1-2 years experience as an Office Coordinator/Manager or Executive Assistant (preferred)
Excellent written and verbal communication and interpersonal skills
Strong organizational and time management skills with the ability to prioritize and meet deadlines
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Detail-oriented with a high degree of accuracy and a proactive approach to problem-solving
Ability to work independently and as part of a team
Positive and professional demeanor with a strong work ethic
Ability to handle confidential information with discretion
A genuine desire to contribute to a positive and productive work environment