The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. This position will act as a liaison and maintain records and files for site and satellites; orally or in writing, explains procedures, rules and regulations, park programming, and/or services to contractors, vendors, other parks, and the public, utilizing bilingual skills (Spanish/English); schedule appointments and make travel, training and meeting arrangements; monitor the budget and prepare periodic budget state reports tracking expenditures; assist the Superintendent with budget constraints by sharing accurate fiscal records upon request; and prepare all income and petty cash account records, monthly reconciliations, and annual reports. Illinois Beach State Park—stretching 6.5 miles along the sandy shore of Lake Michigan in northern Illinois—offers a full range of recreation opportunities at one of the most unique and beautiful natural settings in America. Illinois Beach is the only remaining beach ridge shoreline left in the state, with dunes and swales, sprawling marshes, forests of oak, and vast arrays of animal life and vegetation. We welcome qualified and interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction of the Site Superintendent or Assistant Superintendent, performs secretarial and complex specialized office support duties for Adeline Jay Geo-Karis Illinois Beach State Park and its satellites.
• Assists with preparation of operational budgets, equipment requests, and inventory records.
• Serves as timekeeper for assigned staff.
• Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above and travels as necessary.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.
• Requires ability to speak and write Spanish at a colloquial skill level.

Preferred Qualifications

• One (1) year of work experience communicating programs verbally and in writing to the public in English and Spanish.
• Extensive knowledge of basic mathematics.
• Working knowledge of the logic of computer programs.
• One (1) year of experience having the ability to follow oral or written instructions.
• Extensive knowledge of composition, grammar, spelling and punctuation.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid driver's license.
• Requires ability to travel to satellite sites when needed.
• Requires ability to speak and write Spanish at a colloquial skill level.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.