Job Description

The Office Coordinator performs secretarial functions for the principal which includes correspondence word processing filing, mail processing, etc. They answer the telephone and make appointments for the principal. The Office Coordinator arranges for substitutes and other functions related to substitutes. They prepare and maintain payroll. The Office Coordinator maintains both general fund and activity fund records. They are responsible for safekeeping and issuance of all keys. The Office Coordinator coordinates building functions and school facilities requests.

Position Type: Secretarial/Clerical/Coordinator

Class III Lane 3B (40 hrs/week, 7:00 a.m. to 3:30 p.m.)

Location: Muir Middle School

Salary: HVESP Contract, Class III Schedule Per Contract $18.35 - $23.05

Reports To: Principal

Start Date: ASAP

Date Posted: 11/10/2026

Closing Date: Internal: 11/16/2026 External: until filled

MINIMUM QUALIFICATIONS

• Must have excellent communication, problem solving, planning and interpersonal skills. Must have the ability to establish and maintain effective relationships with principals, teachers, supervisors, and responsible school and civic officials, students and parents.
• Must exhibit strong organizational skills and have demonstrated ability to maintain efficient office records including proper filing.
• Must have computer skills that include, but are not limited to, Microsoft Office applications & Google.
• Must have adequate bookkeeping knowledge and understanding of the business office functions of the district
• ESSENTIAL FUNCTIONS
• Perform normal secretarial functions for the principal including correspondence, word processing, filing, mail processing, etc.
• Answer telephone and make appointments for the principal.
• Arrange for substitutes and other functions relating to substitutes.
• Prepare and maintain payroll records.
• Prepare spreadsheets for extra duty contracts
• Prepare purchase orders, warehouse orders, and distribute supplies.
• Maintain both general fund and activity fund records. Perform other functions such as bank deposits, petty cash funds, etc.
• Responsible for safekeeping and issuance of all keys.
• Maintain office equipment and make arrangements for repairs.
• Coordinate building functions and school facilities requests.
• Other duties as assigned by the building principal.

EDUCATION and/or EXPERIENCE: High School Degree or higher.

LANGUAGE, MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand, walk and reach with hands or arms. Specific vision abilities required by this job include close vision and ability to adjust and focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

METHOD OF APPLICATION

Apply on-line at hvs.org

Inquiries should be addressed to:

Administrative Assistant to Human Resources

2368 South Milford Rd., Highland, MI 48357

248.684.8217 (TELEPHONE) • 248.684.8266 (FAX)

E-MAIL: jeanna.klebba@hvs.org

Jeanette Wenger, Chief Human Resource Officer and Title VI Officer

In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Huron Valley School district that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied benefits of, or be subjected to discrimination during any program or activity or in employment.