Job Description

Kenyon College is conducting a search for a qualified candidate to fill the position of Office Coordinator for the Office of Residential Life. The Office Coordinator is a member of the Office of Residential Life, reporting directly to the Director of Residential Life and supports the mission of the College by overseeing the day-to-day management of the Residential Life office suite. This is a part-time, with benefits position, working approximately 35 hours per week for 11 months (approximately 1668 hours annually). The hourly rate of pay for this non-exempt position is $17.96.

The Office of Residential Life provides leadership, goals, and program implementation for Kenyon’s residential communities, housing operations, facility and occupancy management, and new student programs. Professional staff members and student leaders work together to cultivate safe and inclusive living communities. Kenyon’s fully-residential housing program includes 30 different residential spaces from traditional residence halls to apartments and suites.

ESSENTIAL FUNCTIONS

• Serve as a member of the Residential Life team responsible for providing leadership, goals, and program implementation for approximately 1600 undergraduate students.
• Hire, train, supervise and evaluate 4-6 undergraduate Front Desk Workers.
• Maintain Residential Life digital presence via website, email, social media, written publications, posters, bulletin boards, and KCon.
• Coordinate new staff onboarding and training (office, computer, and phone line set-up, business cards, name tags, etc.).
• Keep office suite organized, manage supply inventory, and submit maintenance requests.
• Assist in coordinating the break housing process.
• Effectively coordinate and communicate with residents to ensure their needs are met and their experiences are positive by managing the Office of Residential Life correspondence through email, phone, and in-person interactions.
• Co-coordinate follow-up responses to housing selection questions and needs.
• Assist with the coordination and effective implementation of administrative processes, including but not limited to, residence hall openings/closings, room inspections and the housing selection process.
• Planning staff recognition and staff development events for the Office of Residential Life.
• Assist with the management of auxiliary spaces, both current and future.
• Conduct other duties as assigned by the Director of Residential Life.

WORKING CONDITIONS

Regular business hours are traditionally 8:30am - 4:30pm. Work is generally performed in an office environment; however, supervision of student leaders and oversight of residential areas requires the ability to navigate between residential facilities, moving through long hallways, being in buildings without air conditioning, and being outside in various weather conditions. Must also be able to lift boxes of items up to 30 pounds, move tables, chairs, and other furniture. Requires a valid driver’s license and ability to meet campus requirements to drive campus vehicles, in order to transport students and other items on occasion. Must be able to work evenings and weekends, including times when the College is closed; this includes the ability to travel and work during inclement weather or other exceptional conditions.

MINIMUM QUALIFICATIONS

The Office Coordinator will have 2-3 years of professional office experience, preferably in a higher education setting. Candidates must have an appreciation for the value of a residential, liberal arts education and should possess energy and enthusiasm for working with undergraduate students. The successful candidate will also possess strong skills in organizational management, task completion, and have excellent written and oral communication skills. Proficiency with the Microsoft Office suite, Google products, Campus Reports, and Banner data management system is highly desirable. Ability to lift and carry 20 pounds, unassisted.

Benefits

Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 90% tuition waivers at twenty-three other of the nation's finest liberal arts colleges.

We also offer health, dental and vision insurance, TIAA retirement, and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook

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Kenyon College is an equal opportunity employer, and we welcome applications from all qualified individuals. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to an inclusive environment that welcomes all voices and perspectives.