Job Description

Our client, a highly regarded fintech firm with a sophisticated, fast-growing platform, is seeking an Office Coordinator to join their Office Management team in Stamford, CT. This role is ideal for someone who takes pride in elevated hospitality, enjoys being the face of an office, and is energized by creating a polished, seamless experience for employees and visitors alike.

The Office Coordinator will support the day-to-day operations of a high-touch, professional office environment and play a key role in maintaining a welcoming, organized, and well-run workspace. This is an excellent opportunity for someone who is eager to learn, grow, and take on additional responsibility over time within a best-in-class organization.

This role is in office 5x a week in the Stamford office. The firm offers a complimentary shuttle service from the Stamford train station directly to the office.

RESPONSIBILITIES:

• Serve as the first point of contact for the office, delivering a warm, professional, and polished guest experience.
• Welcome and greet visitors; receive and log guest information.
• Respond to all inquiries (in person, phone, email, and internal messaging) with discretion, professionalism, and care.
• Manage the conference room calendar and book rooms accordingly, ensuring smooth coordination and proper setup.
• Maintain a pristine, organized, and professional reception and common areas at all times.
• Support onboarding logistics, including greeting and orienting new hires.
• Provide administrative support on an ad hoc basis.
• Assist with office operations, which may include:
• Office supply stocking and inventory management
• Copy/print support
• Conference room setup and turnover
• Pantry oversight and inventory
• Light facilities coordination
• Mail handling
• Executive Assistant & Office‑Wide Support:
• Partner closely with Executive Assistants to support office-wide initiatives, events, and administrative needs.
• Assist with scheduling, office communications, setup for meetings, and coordination of logistics.
• Be available to support the office during times when others may be out or unavailable, ensuring continuity of service.
• Support office management needs as they arise.
• Assist with ad hoc projects and special initiatives.

REQUIREMENTS:

• 3 years of experience in office coordination, administrative support, hospitality, or office services.
• Background in elevated hospitality (hotel, private members club, corporate concierge, or high-touch service environment) strongly preferred.
• Service-oriented mindset with a natural ability to anticipate needs and create a positive experience.
• Polished, approachable, articulate, and professional in demeanor and appearance.
• Ability to handle physical aspects of the role, including lifting and moving up to 40 lbs.
• Comfortable working independently while also collaborating closely with a team.
• Willingness and ability to learn new tools and technology (email, Teams/Google, Adobe, Word).
• A proactive, reliable team player who takes pride in going above and beyond.

HOURS:

8:30am–5:00pm / 5:30pm, Monday–Friday

In office 5x/week

COMPENSATION & BENEFITS:

• $33/hr - 48/hr
• Paid overtime
• Competitive benefits package