Job Description

Salt Lake County…A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County, our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work-life balance, and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work, and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place… it's our heart and service that bring us together.

Provides administrative support functions for the Division.

MINIMUM QUALIFICATIONS

Three (3) years of office administrative support experience, OR an equivalent combination of related education and experience.

Due to the nature of this position, the successful applicant must pass a required pre-employment background check and subsequent mandatory background checks in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS

• Provides administrative support for Division leadership and assigned work groups.
• Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits.
• Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.
• May maintain calendars and schedules.
• Prepares and maintains administrative documents, including regulations, policies, meeting minutes, files, and written requests for the Division.
• Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.
• Coordinates all aspects of assigned events and meetings.
• Collects, researches, analyzes, and organizes materials and information for projects and reports.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:

• Business English and mathematics
• Advanced word processing and spreadsheet software applications
• Record and report preparation, maintenance, archiving, and filing
• Professional telephone and customer service etiquette
• Filing methods and techniques

Skills and Abilities to:

• Follow verbal and written procedures and instructions
• Communicate effectively both verbally and in writing
• Organize workloads and prioritize tasks to adhere to deadlines
• Work independently under minimal supervision
• Develop, implement, and maintain filing and recordkeeping systems
• Interpret and apply policies and procedures
• Operate standard office equipment

Additional Information

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The ability to perform essential physical requirements such as lifting, walking, sitting, kneeling, or bending.