Job Description

Job Scope:

We are seeking a highly organized and proactive Office Coordinator to join our team at our office in Redmond, WA. As an Office Coordinator, you will play a crucial role in ensuring the efficient and smooth operation of our office environment. Your responsibilities will include providing comprehensive administrative support, managing food services, overseeing office supplies, coordinating office events, and maintaining effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, proficient in office administration tasks, and possesses excellent communication skills.

The estimated compensation is $28 - $30 per hour, with a working schedule of Monday - Friday from 8:30 AM - 5:30 PM.

Responsibilities:

• Provide administrative support in onboarding and welcoming new employees, including coordinating workspace setup, site orientation, badge access, and first-day logistics.
• Maintain and periodically review visitor policies and administrative procedures, implementing improvements to enhance efficiency and security
• Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance
• Manage incoming and outgoing mail and packages
• Conduct internal transportation services between company buildings as needed
• Efficiently track and manage office supplies to ensure availability and timely restocking
• Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures
• Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks
• Coordinate travel arrangements, including booking hotels, flights, and car rentals
• Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations
• Provide timely support to colleagues and undertake ad hoc tasks based on business needs

Responsibilities for Food Services:

• Develop weekly lunch menus that cater to various dietary preferences and requirements
• Monitor and manage lunch orders, ensuring timely placement with vendors and arranging for pickup when necessary
• Oversee lunch distribution, ensuring timely and securely delivery to employees
• Manage daily snack bar and cafeteria supplies, ensuring consistent availability
• Process invoices related to lunches, snacks, consumables and maintain data records

Qualifications:

• Associate’s degree or high school diploma with 2+ years’ work experience as an office administrator or assistant
• Proficient in MS office and MS Excel
• Working knowledge of office administration responsibilities, systems and procedures
• Strong multitasking and prioritization skills
• Ability to work independently and demonstrate a proactive, can-do attitude
• Ability to lift boxes weighing up to 20lbs
• Willingness to go the extra mile, including working outside typical business hours if the needs arise

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