Our client, a well-established and collaborative real estate investment firm, is seeking an Office Coordinator to join its growing team.
This is an excellent opportunity for an organized, service-oriented professional who enjoys wearing multiple hats in a fast-paced office environment. The Office Coordinator will play a key role in ensuring the office runs smoothly while serving as the first point of contact for visitors and supporting a variety of administrative and operational initiatives.
This role operates on a rotating in-office schedule of Monday through Friday one week and Monday through Thursday the following week.
Key Responsibilities
• Serve as the face of the office by greeting guests, answering incoming calls, and coordinating conference room schedules
• Coordinate domestic travel arrangements, expense reports, and invoice processing
• Maintain office organization by ordering supplies, managing common spaces, and ensuring the office is operating efficiently
• Support the Office Manager with special projects and day-to-day administrative initiatives
• Assist with meeting coordination, catering, and general office logistics
• Maintain vendor relationships and assist with general office operations
• Become a commissioned Notary Public within the first three months of employment
• Take on additional responsibilities as the role evolves, with opportunities for continued growth
Ideal Candidate Profile
• 1–4+ years of administrative, office coordination, receptionist, or customer-facing experience
• Bachelor's degree preferred
• Strong organizational skills with exceptional attention to detail
• Positive, team-oriented attitude with a willingness to help wherever needed
• Comfortable balancing front desk responsibilities with behind-the-scenes operational support
• Excellent verbal and written communication skills
• Experience in commercial real estate, financial services, or a professional services environment is a plus, but not required
• Ability to become a Notary Public within three months of hire
Compensation & Work Structure
• Alternating schedule of Monday–Friday one week and Monday–Thursday the following week
• Standard hours of 9:00 AM – 6:00 PM
• Base salary range: $60,000–$85,000, plus discretionary bonus, depending on experience
• Comprehensive medical benefits, including a plan with approximately 95% employer-paid coverage
• 401(k) program
Northbound Executive Search offers a genuine, hands-on approach to recruiting. We provide both Permanent and Temporary/Consulting recruitment services to companies looking to hire high performing professionals in the NYC metro region. We have been consistently recognized as the premier recruitment firm servicing a variety of industries including Private Equity, Hedge Fund, Asset Management, Investment Banking, Trading, Brokerage, Real Estate, Law Firms, Technology, Media, Entertainment, Insurance and more. Our proven approach, developed over many years of best-in-class recruiting continues to deliver exceptional results for a select group of clients and candidates we serve.
From staff level to C-Suite, we partner with our clients across a variety of functional areas including:
• Accounting & Finance – Fund Accounting, Corporate Accounting, Reporting, Taxation, Financial Planning & Analysis
• Financial Operations - Trade Support, Risk, Quant, Valuation, Business Analysis, Investor Relations, Client Services, Treasury
• Legal & Compliance – In-House Counsel and Compliance as well as Associates and Partners at Law Firms including Corporate, IP, Real Estate and Litigation
• Office Support – Executive Assistants, Administrative, Reception, Office Management
• Human Resources – HR Generalists, Benefits Administration, Talent Acquisition, H.R.I.S.
...and more
