Job Description

Be the Face of Beauty Innovation

At The Global Beauty Group, we're more than Australia's leading aesthetics technology company—we're a passionate team committed to helping clinics, salons and medical aesthetic businesses thrive.

With over 25 market-leading technologies, more than 5,000 clients across Australia and New Zealand, and a growing global presence spanning 9+ countries, we're transforming the beauty and aesthetics industry through innovation, education and exceptional client experiences.

We're now searching for an exceptional Office Coordinator to become the face of our brand and the heartbeat of our Head Office.

This is a unique opportunity for someone who loves creating memorable first impressions, thrives in a fast-paced environment, and takes genuine pride in delivering a premium experience for every person who walks through our doors.

Why You'll Love Working With Us

🎂 Birthday Leave – Enjoy your birthday off, on us.

🏟️ Exclusive Medallion Club Access – Complimentary AFL & Cricket tickets.

🍔 Monthly Team Lunches – Because great food brings great people together.

🎟️ Employee Discounts – Access exclusive discounts on movies, gift cards and more.

🚀 Career Growth & Development – Ongoing coaching, mentoring and professional development.

🚗 Free On-Site Parking – Convenient and hassle-free.

✨ Work in the exciting and ever-evolving aesthetics industry.

About the Role

As our Office Coordinator, you will be the first impression of The Global Beauty Group and play a pivotal role in creating a welcoming, polished and professional experience for our clients, partners and team members.

Whether you're greeting clients attending product demonstrations, welcoming clinicians to training sessions, supporting leadership teams or ensuring our office operates seamlessly, you'll be at the centre of the action.

This role is perfect for someone who loves people but also enjoys staying organised, thinking ahead and making things happen behind the scenes.

Your Responsibilities

• Deliver an exceptional front-of-house experience for all visitors, clients and guests.
• Coordinate day-to-day office operations to ensure everything runs smoothly.
• Support internal teams with administrative coordination and office logistics.
• Coordinate meeting rooms, training spaces and client demonstration areas.
• Maintain office presentation to reflect our premium brand standards.
• Manage office supplies, inventory and vendor relationships.
• Assist with company events, team celebrations and internal initiatives.
• Identify opportunities to improve processes and enhance efficiency across the office.
• Provide support across various departments as required.

Who We're Looking For

We're seeking someone who is polished, proactive and naturally engaging.

You understand that exceptional service isn't just about being friendly—it's about anticipating needs, thinking ahead and creating a seamless experience for everyone you interact with.

You'll Be Someone Who:

• Takes enormous pride in your personal presentation and professionalism.
• Has a warm, confident and approachable personality.
• Loves building relationships and making people feel welcome.
• Is highly organised and able to juggle multiple priorities with ease.
• Thinks two steps ahead and proactively solves problems before they arise.
• Has strong attention to detail and takes ownership of your work.
• Communicates professionally and confidently with people at all levels.
• Enjoys working in a fast-paced environment where no two days are the same.
• Is resourceful, quick-thinking and able to adapt when priorities change.
• Has a genuine interest in the beauty and aesthetics industry.

Skills & Experience

• Previous experience in office coordination, administration, client services, hospitality, luxury retail or a similar customer-focused role.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Experience working with CRM systems is highly regarded.
• Excellent written and verbal communication skills.
• A current Australian Driver's License is essential.

Why This Role Is Different

• This isn't a traditional reception role.
• We're looking for someone who will become an integral part of our culture, embody our brand values and create exceptional experiences for every client, partner and team member who engages with The Global Beauty Group.
• If you're impeccably presented, naturally organised, love people and thrive on being the person who keeps everything running seamlessly, we'd love to hear from you.

Apply now and become the face of one of Australia's most exciting aesthetics companies.