Job Description

We're Looking for an Office Coordinator – Be the Heart of Our Barcelona Office!

Do you thrive in a dynamic environment where no two days are the same? Do you take pride in creating a vibrant, well-run workplace that supports and energizes the people around you?

We’re looking for a highly organized and proactive Office Coordinator to become the backbone of our Barcelona office. Supporting around 70 international colleagues, you’ll be the go-to person for all things office-related—ensuring smooth daily operations, nurturing a positive office atmosphere, keep office tidy and providing essential administrative support. You love helping others and take pride of the tidy and well organized office.

Your Key Responsibilities

• Operational Excellence Keep the Barcelona office running like clockwork. Handle all aspects of office administration - everything from meeting arrangements and travel bookings to vendor communication and office supplies.

• Craft a Thriving Workplace: Create and maintain a welcoming, inspiring office atmosphere. From a tidy, well-stocked workspace to an energizing environment, your influence will be felt every day.

• Team Player & Culture Champion Help onboard new colleagues & work equipment, organize internal events, and be a friendly, reliable point of contact for our teams. You’re the eyes and ears of the office—ready to support, inform, and connect.

• Client-Facing Professionalism Greet visitors warmly, respond to general emails, and represent the company with professionalism and positivity.

• Administrative Powerhouse Support Finance and Human Resources functions with tasks such as invoice handling, coordinating employee benefits and welcoming new employees, and collaborating with other departments on various administrative needs.

• Office as Your Business Card Ensure the office is always organized, stocked, and presentable—you take pride in a space that reflects our culture and professionalism

What You’ll Bring

• You thrive in a fast-paced setting and juggle tasks with ease (and a smile!)

• Exceptional organizational and time management skills—attention to detail is your superpower.

• A customer service mindset: you love supporting others and contributing to a positive workplace.

• A hands-on, can-do attitude with great problem-solving instincts.

• Fluency in Spanish and English is a must

• Solid Microsoft Office skills.

• A passion for operational excellence—you love the hands-on nature of keeping an office running smoothly.

• (Please note: due to the nature of this role, remote work is not possible.)

How we support you:

• Private health insurance

• Chance to earn up to 12 bonus vacation days annually

• Culture & Community: Friday hangouts, international colleagues and other fun events

• Support from your international team and thorough onboarding

Long-Term Career Opportunity
We’re looking for someone ready to grow with us and become a key part of our office community.

Ready to Make a Difference?

We can’t wait to meet you! Please send us your application no later than May 13th – we will be reviewing applications and starting interviews during this period. Please write your application in English.