Job Description

A growing financial compliance and advisory practice is seeking a reliable, detail-oriented Office Coordinator to join their team. This position is being offered as an initial 3-month fixed-term contract, with the potential for extension and permanency for the right candidate. This is a full-time, office-based role (08h00 to 17h00, Monday to Friday) with some flexibility offered around lunch hours.
The practice helps small, medium, and micro businesses build stronger, more effective operations through tailored financial, accounting, and tax solutions. This role will play a key role in supporting management, maintaining smooth office operations, managing workflows and reporting, and contributing to a culture of trust, quality, and client-focused service.

Responsibilities

Welcome clients and visitors, creating a warm and professional first impression.
Manage executive diaries, calls, emails, Teams chats, and WhatsApp messages.
Maintain and organise client databases and documentation with precision.
Generate daily, weekly, and monthly reports for management.
Oversee office administration, including supplies, lunches, and events.
Allocate and monitor tasks for team members to ensure accuracy and completion.
Check and approve documents as required.
Ensure compliance with confidentiality, data protection, and company policies.
Contribute ideas to improve processes and office efficiency.

Requirements

Grade 12 required.
2+ years’ experience in administration or finance support.
Strong organisational and time-management skills.
Exceptional attention to detail and accuracy.
Professional, client-focused, and service-oriented demeanour.
Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
Reliable, trustworthy, and able to handle confidential information.
Self-motivated, adaptable, and able to work independently and collaboratively.

Benefits

Collaborative office with open-plan workspaces and communal areas for team lunches and events.
A client-focused, supportive environment where trust, integrity, and quality are prioritised.
Opportunities to contribute ideas, grow professionally, and make a meaningful impact.
Career Growth Opportunities:

Tax Technician
Compliance Administrator
Bookkeeper
Accountant
Office Manager

About RecruitMyMom

RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires.

We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful.

For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management.

Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.

Industry

HR & Recruiting

Company Size

11-50 employees

Headquarters

Cape Town, ZA

Year Founded

2012

Website

recruitmymom.co.za

Social Media