Job Description

About us

Over the past 25 years, Bluestone has become a trusted leader in Australian lending, known for delivering flexible, innovative, and straightforward solutions that break the mould of traditional lending. At the heart of everything we do is a commitment to support more Australians achieve their dream of homeownership, because we believe everyone deserves the chance to build their future.

We offer our award-winning lending solutions directly to brokers, allowing them to help their clients; from the self-employed, to those with imperfect credit or seeking niche lending needs. It’s this spirit of constant innovation and relentless customer focus that earnt us the title of 2025 Non-Bank of the Year.

Are you ready to join one of Australia’s fastest growing lenders?

About the role

It’s an exciting time to join one of the leading non-bank lenders in Australia as we embark on ambitious growth plans across the country. Step into a role where you’ll be the heartbeat of the office and the go‑to support for our executive team.

As our Office & Executive Support Coordinator, you’ll be the person who keeps everything running smoothly, ensuring our workspace is organised and energised, while enabling our leaders to perform at their best. No two days will look the same. You’ll support across the daily operations of a busy, collaborative office, create seamless experiences for staff and visitors, and provide administrative support to the executive team.

From coordinating schedules and preparing documentation to anticipating needs and solving problems before they surface, you’ll play an integral role in shaping a productive, positive and well‑functioning environment.

Responsibilities

• Support the CEO and Executive Team with proactive diary, scheduling, administration and general organisation support.
• Coordinate travel logistics and prepare polished documents, reports and meeting materials.
• Own the setup of internal meetings from room bookings and catering to smooth on‑the‑day delivery.
• Help keep the office running seamlessly by supporting facilities management, liaising with building teams and ensuring supplies and shared spaces are well‑maintained.
• Manage mail, couriers, invoices and expenses, ensuring everything is processed accurately and on time.
• Act as a friendly point of contact for Fire Wardens and First Aid coordination.
• Provide general office and team support, jumping in where needed to help keep the workplace organised, efficient and upbeat.

Your Experience

• 2–3 years’ experience in administrative, office coordination or executive support roles, ideally supporting senior leaders.
• We are ideally looking for someone to have some exposure or knowledge of the financial services industry; however, this is not a requirement.
• Strong organisational and diary management skills, with the ability to coordinate meetings, schedules and logistics confidently.
• Hands‑on experience managing office operations, including facilities coordination, maintaining office supplies or shared spaces.
• Proven ability to prepare and manage documents, reports and meeting materials with high attention to detail and confidentiality.

Key Competencies

• Proactive, problem‑solving skills with strong attention to detail.
• Clear and confident communicator, verbally and written.
• Capable of working independently and as part of a collaborative team.
• Strong organisational skills with the ability to manage competing priorities.

What makes us a great place to work?

Our most important asset is our people. We’re committed to investing in our employees and offer a range of holistic perks and benefits to support individual needs. Our supportive and inclusive culture enables our people to grow and learn, to achieve their personal and professional goals, through collaboration and innovation. Some of our benefits include:

• Employee Assistance Program (EAP)
• Bluestone Day
• Flexible leave with the ability to grow your balance
• Parental Leave
• Birthday Leave
• Volunteer Leave

Next steps…

Bluestone is an equal opportunity employer and welcomes applications from individuals of all backgrounds. Our hiring decisions are based on your experience, skills, enthusiasm, and your future potential in the role. If you feel that you meet some, but not all the requirements above, we still encourage you to apply. If you are invited to an interview, please advise us if you require any reasonable adjustments during the interview process, and what pronouns you use.

If you have any further questions, please reach out to us at recruitment@bluestone.com.au