Job Description

Office Clerk

Position Summary

Position Title: Office Clerk

Schedule: Monday-Friday, 8:00 AM-4:30 PM

Classification: Full-Time, Hourly, Non-Exempt

Reports To: Director of Operations

Location: 6606 Stadium Dr, Kansas City, MO 64129

Position Purpose

The Office Clerk provides vital administrative and operational support to ensure the office and facility operate efficiently, professionally, and in an organized manner. This role is responsible for managing incoming communications, maintaining records and filing systems, supporting departmental meetings, coordinating office and facility supplies, processing documentation, and assisting with daily office operations.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment while maintaining a professional and positive attitude.

Essential Functions & Responsibilities

• Professionally answer and route incoming telephone calls, take messages, and assist callers as needed.
• Scan, file, and maintain records, including completed orders, check-out sheets, invoices, bills, and related documentation.
• Attend departmental meetings and prepare accurate meeting notes and summaries.
• Process incoming and outgoing mail and deliveries.
• Maintain clean, organized, and professional office areas between scheduled cleaning services.
• Monitor and replenish office, breakroom, restroom, and facility supplies.
• Coordinate and order meals for monthly meetings and company events as requested.
• Water and maintain office plants.
• Support the Logistics department by assisting with vehicle check-in/check-out procedures and moving vehicles as needed.
• Maintain a valid driver's license and a safe driving record.
• Provide administrative support and assist management with special projects and additional duties as assigned.

Physical Demands

The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Regularly sit, stand, walk, talk, hear, reach, and use hands for handling, operating office equipment, and completing administrative tasks.
• Frequently move throughout the office and facility as needed.
• Regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• Possess sufficient vision to safely operate company vehicles.
• Possess sufficient hearing and verbal communication abilities to effectively communicate in person and by telephone.

Preferred Qualifications

• Previous experience in an office clerk, receptionist, administrative assistant, or similar support role.
• Strong organizational and time-management skills.
• Ability to take accurate and detailed meeting notes.
• Proficiency with Microsoft Office, Google Workspace, scanning, printing, and general office technology.
• Self-motivated with the ability to work independently and prioritize tasks effectively.

Knowledge, Skills & Abilities

To perform this position successfully, an individual must be able to satisfactorily perform each essential duty. The requirements below are representative of the knowledge, skills, and abilities needed for success in this role.

Core Competencies

• Commitment to safe work practices and company policies.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Excellent organizational and administrative skills.
• Professional verbal, written, and interpersonal communication skills.
• Ability to answer, prioritize, and manage multiple requests efficiently.
• Ability to safely maneuver and park vehicles in confined spaces.
• Ability to build positive working relationships with coworkers across departments.
• Commitment to supporting and promoting AFI's values, culture, and mission.

Education

• High School Diploma, GED, or equivalent required.

Language Skills

• Ability to read, understand, and interpret standard business documents and procedures.
• Ability to prepare clear notes, records, and routine reports.
• Ability to communicate effectively with employees, vendors, and visitors.

Mathematical Skills

• Basic mathematical skills, including addition, subtraction, multiplication, division, fractions, and decimals.

Reasoning Ability

• Ability to solve practical problems and exercise sound judgment in day-to-day situations.
• Ability to understand and follow written, verbal, diagrammatic, and schedule-based instructions.

Working Conditions

The work environment described below is representative of the conditions an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Work is primarily performed in an office environment.
• Occasional work may be performed in shop, warehouse, or outdoor areas.
• Moderate noise levels are typical, with occasional exposure to higher noise levels in the shop environment.
• Frequent interaction with visitors, vendors, and employees near the facility entrance.
• Occasional exposure to outdoor weather conditions while performing duties outside of the office.

Benefits:

• Health, Dental, and Vision Insurance
• $20,000 in company-paid life insurance
• 401k with company match
• Paid Personal Days
• Paid Vacation Days
• Paid Holidays
• Paid Volunteer Day
• New and Used Car Discounts
• RV Discounts for renting and buying
• Discounts on Products and Services