Job Description

What to Expect in the Role:

• Answering the phone at a reception desk or in a specific department and transferring calls as needed.
• Sorting and delivering incoming mail and collecting and sending outgoing mail.
• Create documents, maintain databases, and send memos and emails.
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals.
• Running errands and making deliveries around the office or to external parties.
• Collecting, filing, and organizing office documents, such as reports and confidential records.
• Managing digital document filing, including encrypted documents and email correspondence.
• Monitoring office inventory and ordering supplies.
• Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
• Preparing or processing invoices or estimates.
• Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks.
• Packaging and shipping company materials.

What We Will Be Needing From You:

• Excellent communication abilities, including speaking, writing and active listening.
• Effective organization and time management skills, like prioritization, multitasking and planning.
• Great customer service skills, including a personable and positive attitude.
• High typing speed and accuracy.
• Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications.
• Problem-solving, critical thinking and decision-making abilities.
• Ability to work independently with little-to-no supervision.
• High attention to detail.
• The incumbent must have a minimum of a high school diploma.