Job Description

JOB TITLE: 

Office Associate - UW School of Graduate Education 

JOB PURPOSE:  

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative tasks and projects in support of the Dean/VP for the School of Graduate Education and all other staff members within the School of Graduate Education, which will include the oversight of all office functions; manage front desk, greet people, answer phones, schedule meetings, manage School of Graduate Education email, public relations/communications, provide guidance to students, staff, faculty and outside constituencies regarding graduate education policies and procedures, manages office supplies inventory.
• Manage all academic graduate forms procedures.
• Analyze, process, organize and maintain graduate data and communications as required. This may include assisting supervisor by researching problems and providing resolution(s) as directed.
• Event planning and coordination - includes: setting up and running Zoom/Teams meetings.

SUPPLEMENTAL FUNCTIONS:

• Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
• Perform special projects, as directed.
• Assist with revision of forms and office procedures.

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education

High School Diploma or GED

Experience:

2 years progressively responsible work-related experience

Required licensure, certification, registration or other requirements: None

  DESIRED QUALIFICATIONS:  

• Experience answering telephones, maintaining calendars, and scheduling appointments and group meetings
• Well-developed oral and written communication skills
• Office management skills, which includes ordering supplies and managing inventory
• Ability to develop and maintain record keeping systems and procedures
• Experience using Microsoft Suite - Office, Excel, Word, PowerPoint, Access, Teams and Zoom
• Experience working in higher education
• Experience coordinating events
• Experience using Student Information Systems (SIS) and financial systems, such as; Banner, Oracle and CMS (Salesforce)
• Experience updating website content in a content management system (CMS) or similar program
• Knowledge of University of Wyoming graduate education policies and procedures
• Knowledge of University of Wyoming hiring and financial procedures and processes
• 5 years progressively responsible work-related experience

REQUIRED APPLICATION MATERIALS: 

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS

HIRING STATEMENT/EEO:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email  jobapps@uwyo.edu 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/