Job Description

Title Description- Office Associate I is the entry level in the occupational group for Office Associates. Employees perform general office work that follows well defined methods and procedures. Employees work in a variety of environments and may work individually or in combination with other employees. Employees are responsible for performing the basic office support duties following the Local DSS office’s administrative policies, practices, and procedures and working under close supervision. This level is distinguished from the Office Associate II by the basic and developmental nature of the duties performed by positions, and the latter’s performance of more intermediate duties which require knowledge and application of organizational policies, rules, and procedures.

General Work Tasks (Illustrative Only)-

Answers phones and routes calls to appropriate staff;
Greets visitors, routes individuals to appropriate staff;
Sorts and files alphabetically, numerically, or by other established method;
Maintains and purges files and other records;
Copies and distributes documents;
Opens, sorts, date-stamps and distributes mail;
Types correspondence, memos, reports and or forms from written source documents;
Updates manual or other publications; and
Uses computers and office equipment in performance of typical duties.

Knowledge, Skills, and Abilities:
Knowledge- Working knowledge of: spelling, grammar, punctuation; basic arithmetic; and typical office software. Some knowledge of: office etiquette, office methods and procedures.
Skills- Skill in: operating office machines including personal computers. Basic keyboarding skill is required.
Abilities- Demonstrated ability to: work well with others; perform basic mathematics, follow oral and written instructions; communicate effectively both orally and in writing, and perform a variety of office support tasks; read, write legibly and listen; follow instructions; file alphabetically and numerically; and work well with co-workers and public.
Education and Experience- High school diploma supplemented with basic clerical experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

About Commonwealth of Virginia

The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.

The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.

The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.

Industry

Government & Public Safety

Company Size

1,001-5,000 employees

Headquarters

Richmond, VA

Year Founded

1776

Website

virginia.gov

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