Job Description

Job Location: Paul Miller Subaru - PARSIPPANY, NJ 07054
Position Type: Full Time
Salary Range: $20.00 - $23.00 Hourly

Are you searching for long-term growth and development in your career? Then Paul Miller Auto Group is ready for you to join our award-winning team! Paul Miller doesn’t just lend his name to a dealership; he ensures it maintains a reputation as the gold-standard for the loyalty and respect given to his valuable employees. If you’re ready to thrive in an environment where your professional and personal goals are supported, submit your application and join the Paul Miller Auto Group Team today!
We are seeking a highly organized and detail-oriented Office Associate to join our team. As an Office Associate, you will play a crucial role in ensuring the smooth and efficient operation of our office. This is a full-time position with opportunities for growth and advancement.
Benefits:
- Medical, Dental & Vision Insurance
- Life Insurance
- Health & Wellness Program
- 401K (with employer match)
- FSA Health and Dependent
- Paid Time Off (vacation, sick, and holiday)
- Short Term/Long Term Disability
Responsibilities:
- Manage and maintain office filing systems, both physical and digital, for both accounting and administrative departments
- Oversee office management tasks, including updating and reporting inventory
- Assist with calculating sales commissions
- Operate phone systems, answer incoming calls, and direct calls to the appropriate person or department
- Provide administrative support by posting automotive documents
- Be responsible for managing and balancing monthly gross sheets, cashflows, and any ongoing contracts
- Maintain accounts, ensuring all information reflected is accurate and up to date
Skills:
- Strong organizational skills with the ability to prioritize tasks effectively
- Proficient in file management, both physical and digital
- Familiarity with phone systems and ability to handle incoming calls professionally
- Excellent administrative skills, including data entry, recordkeeping, and correspondence
- Previous experience in automotive industry preferred
- Strong communication skills with a friendly and professional demeanor

Qualifications
- High school diploma or equivalent
- Must be located in New Jersey
- Two to four years related experience and/or training; or equivalent combination of education and experience
- Knowledge of using a dealership management system a plus
- Proficient with Microsoft Office Suite
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail with the ability to multitask.
- Must pass pre-employment background check and drug screen.