Your Role
Withfacilitiesand general administrationas thefocus, theOffice Assistantisresponsible for maintaining theaesthetic appearance and cleanliness of a high-end office environment includingcommon areas, meeting rooms,library,kitchensand pantries
What You Will Do
Providea full range of office maintenance services for an office of125+ team members ontwo floors
Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces,vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas,libraryandcommon areasat all times
Assiststaff as needed with seat changes, setting up workspaces, installing/breaking down computers, helping move items
Monitorandorganizeoffice and pantry suppliesand sample returns
Assist with setup and clean-up of onsite internal and client meetings byensuring conference room tables and chairs and clean and in order, dishes and mugs are stocked and removed after meetings, assisting with food/drink setup and removal, dry-erase boards and walls are clean and paper and other materials put away after meetings.
Assistwith mailroom operations as needed, including receiving and delivering packages and returns
Assistwith Materials Librarymaintenance, includingkeeping thelibrary clutter free, sort andpack materials, bring packages down topick up area,sendand receivecommunicationswith outsidevendorsto arrange sample retrieval
Monitorkitchen regularly,load/unload the dishwasher, andstock supplies as needed
Provide backup supporttotheOffice Coordinator and Receptionistas needed
Assist Studios and other departments as needed
Your Qualifications
Minimum of 3 years of similar experience in a corporate environment preferred
Must be polished and professional
Available to workMonday – Thursday from1:00PM– 5:30PM,Friday 12:00PM – 5:30PMandadditional hours as needed
Ableto lift50+ lbs.
Aptitude to take initiative, be proactive, andmaintainproductivity without supervision
Ability to be a team playerandstep in to assist beyond general responsibilities
Ability to multi-taskin afast-pacedenvironment
Effective verbal and written communicationrequired
Knowledge of Outlook email and Microsoft Teams as communication toolsrequired
**The hourly range will be estimated between $22-26/hour for this part time position. This position requires someone to work between 20-23 hours per week.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Gensler is a global architecture, design, and planning firm with 57 locations across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year.
Everything we do is guided by our mission: To create a better world through the power of design. We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone.
Gensler was named one of Forbes’ Best Large Employers in 2024, and our award-winning culture has been recognized by Fast Company as one of the Top 10 Best Workplaces for Innovators in 2024. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth. You can learn more about our commitment to creating an inclusive workplace at https://www.gensler.com/about/inclusion.
A note on recruitment: Gensler will never reach out to prospective employees or vendors through social media or messaging apps. Please see our website for how to avoid recruitment fraud: https://www.gensler.com/recruitment-fraud-alert
