Job Description

About Novigi

Novigi is the data, technology and AI partner to the Financial Services Industry with offices in Sydney, Melbourne, Wollongong, Brisbane, Canberra and Colombo, Sri Lanka and Auckland. Our position as the data and technology partner to the financial services industry drives every move we make as a company. We work with individual organisations, representative bodies and the industry as a whole to more effectively use and manage their data and technology. By doing this we aim to uplift the entire sector to achieve greater efficiency, increase operational control and build seamless digital ecosystems.

Description

Reporting to the Operations Coordinator, the Admin Assistant will provide administrative support to Novigi’s Brisbane office. As part of the Operations team, you will be the central administrative point of contact for the Brisbane office. Working closely with the Operations Coordinator who oversees and ensures consistency across all Australian office locations, on a daily basis you will manage the efficient operation of our offices. This is a full-time, on-site role to support a growing team.

Responsibilities

• Office Presentation – ensuring the office is well presented, neat and tidy at all times.
• Visitor Management – Meeting and greeting clients and other guests, facilitating access and direction to the appropriate person or area, ensuring that visitor compliance requirements are met.
• Meetings and events - Working with Executive Assistants and team members to coordinate catering and other requirements for onsite meetings and small events.
• Ordering and Maintaining Supplies – Organisation, coordination and maintenance of office and kitchen supplies for the Sydney office
• Post and couriers – Assisting in coordinating deliveries to and from the Sydney office.
• Assisting with Office Maintenance - Coordinating with building management and other vendors to ensure the Sydney office is clean, well-maintained and operating effectively.
• Access Management - Assisting with keeping employee and visitor access up to date.
• Emergency Management and First Aid - Working with the Operations Coordinator and Human Resources to ensure we comply with requirements for emergency management and workplace health and safety including training, supplies and processes.
• Onboarding new employees - Assisting Human Resources with onboarding new employees within the Sydney office, providing access and induction as required.

Skills and experience

• Strong organisational skills
• Excellent communication skills
• Work independently as needed, but also as part of a team.
• Strong attention to detail with the ability to manage multiple tasks simultaneously
• Be able to work flexibly, working on multiple tasks with changing priorities.
• Highly proactive and capable of taking initiative and ownership of tasks.
• 1 to 3 years’ experience in a similar role desirable

Why our clients love Novigi:

Novigi moves quickly, thinks sharply, and delivers what’s been agreed. Clients tell us we’re easy to work with because we stay focused on outcomes, cut through complexity, and keep communication open and honest. Behind that simplicity sits a huge depth of industry expertise and serious technical capability, built from years of working across superannuation, data, integration, and complex platforms. Our culture of innovation, collaboration and banter shows up in how we work day to day: teams that slot in seamlessly, challenge constructively, adapt as needs shift, and stay committed to getting the right things done well.

Only those candidates chosen to proceed will be contacted.