Job Description

Posting number: 1342-26-09

Department: Health & Human Services

Division: Social Services

Job classification: Office Assistant III - Bilingual

Posting type: Open

Categories: Social Services

Summary

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

DEPARTMENT OF HEALTH & HUMAN SERVICES:

At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.

Examples of duties

Why be an Office Assistant?

Being an Office Assistant is a fulfilling career in itself. Our Office Assistants are regularly the first point of contact for members of our community and they provide important administrative and clerical support that helps our teams stay organized and focused.

Additionally, being an Office Assistant is a great launching point for career growth within the County. Office Assistants gain exposure to our programs and services and receive experience that can help them develop into their next role within the organization.

The Role:

Office Assistant III’s provide a variety of office support duties to County departments. Responsibilities may include conducting transactions with the public and other employees requiring interpretation of laws, rules, policies and procedures and serving as a departmental liaison to other agencies. Assignments require exercising initiative and independent judgment within established policies and procedures to resolve a variety of routine to complex problems. Some assignments at this level may function as lead workers and provide work direction or coordinate the work of clerical staff.

Bilingual Testing:

Bilingual Testing/Certification: The successful candidate must possess bilingual skills and must demonstrate proficiency in both Spanish and English prior to appointment. A bilingual proficiency exam will be administered to ensure the candidates possess the appropriate skill level to meet the requirements.

Current Vacancies: There are continuous vacancies for Office Assistant III - Bilingual positions across Health and Human Services. Some vacancies are full-time (37.5 hrs.) and others are part-time.

Qualifications

Our Highly Qualified Candidate has strong organizational skills and multi-tasking abilities. The ideal candidate has the ability to quickly become proficient in internal systems and to work independently. Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public. The ideal candidate is proficient in Microsoft Office computer programs. Other skill sets and work experience may be desirable for particular assignments, including but not limited to:

• Customer Service (in-person, by phone and/or email)
• Office Coordination
• Filing and Records Management
• Data Entry and Data Retrieval
• Experience with Legal or Medical Forms and Documents

QUALIFICATIONS

Knowledge of:

• Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Standard office applications including word processing, spreadsheet and database systems.
• Correct English usage including grammar, spelling and punctuation.
• Business arithmetic.

Ability to:

• Perform difficult and/or complex clerical duties including document processing and auditing.
• Use independent judgment and prioritize multiple tasks.
• Learn complex enterprise resource planning software and/or assignment-specific database systems.
• Some assignments may require ability to perform more advanced mathematical calculations such as computing percentages and calculating simple measurements.
• Provide lead direction and training to staff depending on assignment.

MINIMUM QUALIFICATIONS

Two years of experience performing clerical/office support duties that demonstrates proficiency with standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience. Some assignments require one year of experience in the area of assignment.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

Supplemental information

For any questions concerning this position announcement, please contact Cassie Folan at cassie.folan@marincounty.gov.

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active..

LiveScan:

SPECIAL REQUIREMENTS

Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.