Job Description

Posting number: 202600152

Department: Sheriff

Division: Support Service Operations

Job classification: Office Assistant I-Open Records

Posting type: Open

Categories: Professional, Customer Service, Office and Administrative Support

Summary

The Office Assistant I – Open Records is responsible for performing administrative and clerical duties to support responses to request for inspections and/or receipt of public information contained in the documents and filed of the Bibb County sheriff’s Office, in accordance with O.C.G.A. 50-18-70.

Examples of duties

• Support the Open Records Clerk in the successful completion of all Open Records Requests received by the Bibb County Sheriff’s Office.
• Remain cognizant of GA Open Records Laws and BCSO Open Records Policy.
• Receive, document, and prepare a written response to oral, written and digital requests from the pubic for documents and information.
• Conduct research to determine the existence of records which match public requests.
• Coordinate timely receipt of identified records from all divisions of the Sheriff’s Office.
• Calculate required fees using established schedules, communicate fees to requestors, and coordinate receipt of fees.
• Establish and maintains complex filing systems.
• Assist the general public in answering questions and information requests referencing the GA Open Records Laws and BCSO Open Records policy.

Qualifications

The Office Assistant I – Open Records should possess, at a minimum, a high school diploma or equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

NECESSARY SPECIAL REQUIREMENTS:

• Must meet the skill level, BASIC, as evaluated by the Macon-Bibb County administrative test.
• Possession of a valid Georgia Motor Vehicle Operator’s License.
• Must be fingerprinted, complete a polygraph test and pass a background investigation.
• Ability to type up to 35 words per minute.

Supplemental information

• Knowledge of the organization and structure of the Bibb County Sheriff’s Office.
• Knowledge of modern office practices and procedures.
• Knowledge of English grammar and spelling.
• Knowledge of personal computers and basic office programs.
• Ability to use discretion in handling sensitive materials and other confidential information.
• Ability to maintain effective working relationships with fellow employees and with members of the general public.

If you have any problems submitting your applications, please contact the NeoGov Applicant Support Hotline Toll Free at 855-524-5627, 9:00 a.m. to 8:00 p.m. (ET).

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER