Job Description

The role

We currently have an exciting opportunity for an Office Services Assistant to join our Brisbane Facilities and Office Services (FOS) team on a permanent basis.

Key responsibilities

This is a varied and hands-on role which will see you assist with the daily operations of the Brisbane office. Your main duties will include, but are not limited to:

AV Support:

• Provide AV support in client rooms, ensuring setup and troubleshooting.
• Demonstrate an aptitude for computers and technology, including the ability to quickly learn and adapt to new software, systems, and AV equipment.

Facilities Administration:

• Facilities related tasks such as maintenance, security and staff movement requests and manual handling
• Records Scanning
• Assistance with Invoicing
• Stationery stock-take, auditing and liaising with vending solutions
• Manage end-to-end staff and Graduate/Seasonal Clerk movements and desk allocations.
• Coordinate maintenance and liaise with cleaners and contractors.
• Oversee security system audits and compliance obligations.
• Support Catering Meetings and WHS committee activities.

General Office Services:

• Clear and set up workstations for all new starters.
• Coordinate physical office and IT equipment moves.
• Assisting with OH&S and warden duties
• Additional ad hoc duties to support the upkeep and functionality of our Brisbane office

Skills & Experience

To be successful in this role, you will have:

• Higher School Certificate or equivalent
• Strong oral and written communication skills and a professional phone manner
• The ability to manage a high volume of work and pick up new tasks quickly
• Excellent problem-solving skills and attention to detail
• Demonstrate a client focused attitude for internal and external stakeholders
• Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality

You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service. Please note that some manual handling will be required in this role.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

The firm

As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.

We’re looking for individuals who will thrive under our spirit of independence. Dynamic personalities who can collaborate, innovate and strive for success within our collegiate culture. In return we will work to help build the career you’ve always wanted. Are you up for the challenge?

Why Clayton Utz?

As part of this innovative team you will be working with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. Imagine what you could achieve at a top law firm that actually values independent thinking. A law firm who challenges the status quo.

Go on, challenge your expectations.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jade Evans, (02) 9353 4358

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.