Job Description

Our client, a well-established nonprofit organization in Upper Manhattan, is seeking an energetic, resourceful, and highly organized Office Assistant to join its team. This role offers the opportunity to work in a fast-paced, dynamic environment, providing day-to-day administrative support while also assisting with marketing and communications initiatives.

The ideal candidate is a mature, dependable self-starter with excellent judgment, strong writing and communication skills, a positive attitude, and the ability to manage multiple priorities with accuracy and attention to detail.

RESPONSIBILITIES

• Provide day-to-day administrative and office support to ensure smooth daily operations.
• Manage multiple administrative tasks, projects, and competing priorities in a fast-paced environment.
• Draft, edit, proofread, and prepare professional correspondence, announcements, and organizational communications.
• Create, design, and distribute mass email campaigns and announcements using Mailchimp.
• Update and maintain website content through WordPress, ensuring information is accurate and current.
• Assist with social media management, including creating, scheduling, and publishing engaging content.
• Design promotional materials, graphics, flyers, and digital communications using Canva.
• Support marketing and communications initiatives, including email campaigns, website updates, event promotions, and digital content.
• Provide professional, responsive customer service and communicate effectively with internal and external contacts.
• Maintain organized records, materials, and administrative workflows while ensuring accuracy and timely follow-through.

REQUIREMENTS

• Minimum of 2 years of administrative or office support experience.
• Excellent written and verbal communication skills, including strong grammar, punctuation, editing, and proofreading abilities.
• Proficiency with Microsoft Windows, Microsoft Office, and Google Workspace, including Gmail, Google Docs, and Google Sheets.
• Mailchimp proficiency required, including experience creating, designing, and sending mass email campaigns.
• WordPress proficiency required, including experience updating and managing website content.
• Experience using Canva to create marketing and promotional materials.
• Experience managing social media accounts and developing engaging content.
• Strong organizational skills, exceptional attention to detail, and ability to manage multiple priorities.
• Mature, resourceful, proactive, and dependable, with excellent judgment and a positive attitude.
• Excellent interpersonal, communication, and customer service skills.
• Experience working in a nonprofit, community-based, or mission-driven organization is a plus.

SALARY

• $20-27 per hour
• Temp-to-perm opportunity
• Benefits available following the introductory period upon permanent hire

HOURS & LOCATION

• Monday–Friday, full-time
• Upper Manhattan, NYC
• On-site position