Job Description

Office Assistant

Department: General Practice Hospitals

Employment Type: Full Time

Location: Haile Plantation Animal Clinic

Reporting To: Practice Manager

Key Responsibilities

• Provide administrative support to the Practice Manager and hospital leadership team.
• Assist with scheduling, filing, data entry, records, and more based on experience.
• Answer phones, manage correspondence, and route inquiries appropriately.
• Greet and assist clients, visitors, and vendors in a professional manner.
• Maintain office and breakroom supplies and coordinate orders as needed.
• Support onboarding activities for new team members, including preparing materials and assisting with paperwork.
• Assist with payroll, invoicing, reporting, and other administrative processes as directed.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Maintain organized employee, vendor, and clinic documentation in accordance with company policies.
• Assist with clinic events, meetings, and team engagement activities.
• Help ensure the office and administrative areas remain organized, professional, and functional.
• Support special projects and perform other duties as assigned.

Skills, Knowledge and Expertise

• High school diploma or equivalent required.
• Previous experience in administrative, office support, or customer service preferred.
• Veterinary clinic experience required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office technology required.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities in necessary for this role.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently while collaborating effectively with team members.

Benefits

• Tuition reimbursement for Credentialed/Registered Veterinary Technicians
• Opportunity to make an impact in your community while tackling a challenging variety of tasks and the ability to help animals among a great team of people!
• Health Care Plan (Medical, Dental & Vision Options)
• 401k Match
• Paid time off (PTO)
• Paid Parental Leave + Paid Maternity Leave
• One (1) Work/Life Balance day off
• Short-term and long-term disability options
• Supplemental insurance options
• Discounted Veterinary Care
• Scrub allowance
• Hands-on and E-training
• Professional growth opportunities