The Opportunity
Save the Children is inviting applications from suitably qualified personnel to fill the position of Office Assistant for the HRSA Programme based in Ntcheu. The Office Assistant will be responsible for maintaining cleanliness and hygiene within the office premises, including bathrooms, kitchen, and office surroundings, while also supporting administrative functions such as photocopying, printing, binding, movement of office items, and general office support services. The position reports directly to the Administrative Assistant.
The role holder will ensure that office facilities are maintained in a clean, safe, and professional condition at all times. The Office Assistant will also support office operations by facilitating mail circulation, monitoring office consumables, assisting with meetings and refreshments, and ensuring office equipment such as photocopiers and printers are functioning properly. The position holder will work closely with programme and support teams to ensure efficient day-to-day office operations.
The post holder will also support reception-related duties when required, including welcoming visitors, directing guests appropriately, and maintaining a professional reception environment. In addition, the Office Assistant will assist with loading and offloading office supplies and ensure that office premises are securely locked at the close of business each day.
In the event of a major humanitarian emergency, the role holder may be expected to work outside the normal role profile and be able to vary working hours accordingly.
In order to be successful, you will bring/have:
• At least a Malawi School Certificate of Education (MSCE) or its equivalent. A Certificate in Secretarial Studies will be an added advantage.
• At least 1 year of experience working as an Office Assistant/Cleaner; experience working with an INGO will be an added advantage.
• Experience operating office machines such as photocopiers and printers.
• Basic computer literacy and ability to use applications such as Outlook, Word, and Excel.
• Ability to speak, write, and understand simple English.
• Ability to write simple reports.
• Good communication and customer service skills.
• Self-motivated and flexible in working within a team environment.
• Strong teamwork and collaboration skills.
• Ability to maintain cleanliness, organization, and professionalism in the workplace.
• Commitment to Save the Children values and safeguarding principles.
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the rights of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
We believe in providing reasonable accommodations to support the professional growth and success of all employees. We therefore encourage applications from individuals of all backgrounds, including persons with disabilities.
Application Information
Please attach a copy of your CV and cover letter with your application.
A copy of the full role profile can be found at Save the Children Careers
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children
Save the Children is the world's leading independent organisation for children. We work in around 120 countries. Our vision is to live in a world in which every child attains the right to survival, protection, development and participation.
Last year Save the Children's programmes and campaigns reached more than 55 million children directly around the world, through our and our partners' work.
We work to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Across all of our work, we pursue several core values: accountability, ambition, collaboration, creativity and integrity.
