Job Description

Are you organized, personable, and ready to be the face of a dynamic workplace? Flatrock is looking for a professional and detail-oriented Office Assistant who thrives in a fast-paced environment and loves keeping things running smoothly.

In this role, you’ll be the first point of contact for clients, visitors, and team members—creating a welcoming, polished experience while supporting essential day-to-day operations.

What You’ll Do:

Front Desk & Customer Experience

• Great and welcome visitors with professionalism and warmth
• Answer, screen, and direct incoming calls
• Maintain a clean, organized, and inviting reception area

Office Coordination & Administration

• Manage office supply inventory and keep stock updated
• Handle filing, photocopying, faxing, and general clerical tasks
• Oversee spreadsheet and assist with various projects
• Prepare and format documents for internal and external use
• Support companywide meetings and events

Team Support & Collaboration

• Assist HR, Operations, CSA team, and Executive Assistant with daily needs
• Help coordinate office events and supply logistics
• Maintain strong, positive relationships across all departments
• Ensure support of company values, including advocating for resident rights

Specialized Tasks

• Conduct fingerprinting for scheduled appointments
• ​​​​​​​Use a variety of software tools (Microsoft Suite)

Qualifications

• High School Diploma or GED
• Strong organizational and time management skills​​​​​​​
• Excellent communication and a friendly, professional demeanor
• Prior front desk, office assistant experience required
• Reliable transportation

At Flatrock, you’re more than just an employee—you’re part of a supportive team that values collaboration, professionalism, and growth. If you enjoy variety in your day and take pride in creating a welcoming environment, this role is for you.