Job Description

Location: Culver City, CA
Schedule: Monday – Friday | Full-Time
Pay Rate: $26.00 – $28.00 per hour

About Us

Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and productive workplace.

We are seeking a proactive, detail-oriented Program Office Assistant to support daily operational and administrative tasks, staff training, HR activities, and other functions. This position is well-suited for candidates who excel in fast-paced environments, enjoy multitasking, and are committed to maintaining efficient operations.

Requirements

High school diploma or G.E.D. required

Associate’s degree (A.A.) preferred

2+ years of hands-on administrative experience preferred

Experience in Human Resources or Office Administration strongly preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Knowledge of office procedures and systems

Key Skills

• Strong attention to detail and accuracy
• Excellent organizational and multitasking abilities
• Ability to prioritize workload effectively
• Self-motivated and adaptable in a dynamic environment
• Professional communication skills

Responsibilities

• Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
• Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
• Provide administrative and operational support.
• Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks.
• Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
• Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
• Prepare and organize documents to conform to quality control standards, office procedures and system processes.
• Archive inactive records in accordance with the company’s document retention policies.
• Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
• Assist with special projects as needed by the company.
• Assist with electronic file organization and archiving on the server.
• Other duties and projects assigned.

Physical Requirements

• Ability to lift up to 25 pounds
• Ability to stand or walk for extended periods

Training Provided

• Competency-based and on-the-job training
• HIPAA training
• Ongoing professional development opportunities

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k
• Employee assistance program
• Paid time off
• Sick time
• Holiday pay
• Employee discounts