Job Description

We are looking for an Office Assistant who will be able to support MDPI’s administrative functions. The successful candidate will handle a variety of organizational and clerical support tasks. The suitable candidate will assist employees with all administrative tasks and communicate with external parties. The position of Office Assistant is a full-time position based in our office in Belgrade.

Tasks & Responsibilities

• Organizing office and monitoring level of supplies

• Handling phone and email communication

• Updating paperwork and maintaining documentation

• Entering information into internal databases

• Organizing travel by booking accommodations and organizing transportation as required

• Communicating with external vendors such as cleaning service provider and insurance provider

• Greeting visitors and coordinating events when needed

• Assisting colleagues from other MDPI offices visiting Belgrade office

• Tracking employees’ attendance

Requirements

• High school diploma

• Strong English skills in written and spoken language

• Strong organizational skills and ability to prioritize

• Good communication skills and ability to meet deadlines

• MS Office proficiency

• Experience as an office assistant will be considered a plus

If you are interested in this position, we look forward to receiving your complete application. Please submit your cover letter and CV. We look forward to welcoming you to our Belgrade office.

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.

MDPI Serbia was established in 2016 to support the rapid global expansion of MDPI. Over the course of 10 years, we opened 1 office in Belgrade (New Belgrade) and 1 additional office in Novi Sad. We now have over 620+ employees in our 2 Serbian offices, dedicated to ensuring that high-quality research is made available as quickly as possible in different fields of science.

Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/

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