Job Description

As the Office Assistant, you will be a vital member at one of our Alaskan processing facilities that is a versatile role involved in a wide range of administrative and clerical tasks. This role will involve managing schedules, coordinating meetings, handling incoming and outgoing correspondence, and maintaining office supplies. Additionally, they may assist with financial tasks, such as processing invoices and expense reports. This position requires excellent communication abilities, and a positive attitude to effectively support the office manager and contribute to the overall success of the fish processing plant.

Essential Functions/Qualifications  

The responsibilities of the position include the following:  

• Answer, screen, and redirect phone calls including receiving and relaying messages.  

• Submit copies of personnel file to the payroll manager for payroll purposes.  

• Ensure that all business permits and licenses are current.  

• Establish office standards and procedures, organize office operations and procedures.  

• Create and design office forms.  

• Maintain vehicle information and documentation and ensure vehicle registrations and insurance are current.  

• Ensure filing systems are maintained and up to date.  

• Ensure confidentiality of company correspondence and records.  

• Audit all weight records and fish tickets.  

• Submit all original copies of fish tickets to the corporate office.  

• Maintain copies of all fish tickets at the plant.  

• Generate requested reports from the fish ticket system. 

• Other duties as assigned to ensure the facility and organization is fully supported and successful. 

Competencies  

To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies:  

Functional  

• Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace.

• Communication Skills: Strong verbal and written communication skills to interact with colleagues, clients, and other stakeholders.

• Computer Proficiency: Proficient in using computer software, including Microsoft Office Suite (Word, Excel, PowerPoint), email, and other relevant software.

• Data Entry: Accuracy in data entry and record-keeping.

• File Management: Ability to organize and maintain physical and digital files.

• Multitasking: Skill in handling multiple tasks simultaneously.

Interpersonal  

• Interpersonal Skills: Ability to build and maintain positive relationships with colleagues and clients.

• Problem-Solving: Skill in identifying and resolving problems efficiently.

• Adaptability: Flexibility to adapt to changes and unexpected situations.

• Professionalism: Adherence to professional standards and etiquette.

• Attention to Detail: Meticulous attention to detail to ensure accuracy in work.

• Teamwork: Ability to collaborate effectively with team members.

Education and Experience  

• High school diploma required.  

• Associates or BA preferred but not required.  

• 6-12 months related experience and/or training; or equivalent combination of education and experience. 

•  Proficiency in office software: Knowledge of Microsoft Office Suite (Word, Excel, Outlook) or similar software is often required.

• Previous experience in Seafood or Manufacturing as receptionist or administrative role preferred.

• Ability to maintain a high level of accuracy in preparing and entering information. 

Work Environment and Schedule   

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Position requires onsite presence at our Alaska Processing Facility, and the ability to travel, spending a significant amount of time during the season at our various locations and processing facilities in Alaska. 

Physical Demands   
While performing the essential function and job duties associated with the job, the employee is regularly required to sit, handle, or feel and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.  

Mental Activities   

The employee is frequently required to set an example by consistently modeling ambitious standards of honesty and integrity. Presentation and sharing of information should be handled directly, appropriately, and helpfully. Maintains a reputation for honesty, confidentiality, reliability, and fairness. Is willing to admit mistakes and does not misrepresent him/herself for personal gain. Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.   

Silver Bay Perks  

Benefits and Perks listed below may vary depending on the nature of your employment with Silver Bay and the state where you work.  

• Health Insurance: Seasonal Employees and their families are eligible for health benefits thatinclude medical, dental and vision benefits once the employee meets the required 1560 hours worked to become benefit eligible. Employees are also eligible to receive basic life insurance.  

• Employee Assistance Program:  Available for employees and their families.   

• Other Compensation: Employees are eligible for an annual discretionary bonus.  

Silver Bay Seafoods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.    

If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request to humanresources@silverbayseafoods.com.